Senior Office Administrator at Kenya National Commission on Human Rights (KNCHR)

KNCHR does NOT have recruitment agents and does NOT charge a fee at any stage of its recruitment process. Report any incident of extortion to KNCHR or to the Police

REF: KNCHR/ADM/SO/15/2019

Reports to:     The Chaiperson and administratively to Commission Secretary
Location:         Nairobi with occasional travel
Duration:        Permanent and Pensionable
Grade:              KNCHR 5

Gross Salary:     Kshs. 141,950

Job purpose

This position is responsible for support and facilitation of administrative and logistical functions in the office of the chairperson and commissioners’ offices.

Operational Responsibilities:

• Compile board papers and related documentation that concern Human Rights in Kenya for the monthly Commissioners Statutory Meetings to address the Commission’s mandate of acts as a watchdog over the Government in the area of human rights.
• Provide logistical support for both international and domestic travel the Chairperson and Commissioners’ officessuch as pursue the visa process, book air tickets
• Monitor the Chairperson and commissioners leave records to ensure availability of a commissioner at any one time by maintenance of schedule of leave proceeded on, leave balances, filling of leave formsand update Human Resources
• Receive and screen all visitors to the office of the Chairperson, telephone calls, inwardand outward mail and ensure relevant action is taken by respective officers
• Manage administration of formal events of the Commission such as logistics of high level delegations to the commission, logistics for international conference hosted by the commission
• Completes a broad variety of administrative tasks for the Chairperson including but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the Chairperson, with Board members, key stakeholders, Commission staff, and others, on matters related to Chairperson’s programmatic and administrative initiatives.
• Adhere to compliance with applicable rules and regulations set in Board Standard Operating Procedures regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Skills, Experience and Minimum Qualifications

• Served in the grade of Office Administrator or an equivalent position for a period of three (3) years.
• Bachelor’s degree in Social Sciences or a relevant field from a recognized institution
• Certificate in computer applications from a reputable Organization
• Secretarial qualifications are an added advantage
• Proficient in Microsoft Office
• Experience and interest in internal and external communications, partnership development.
• Met the requirements of chapter 6 of the constitution on leadership and integrity

Other Attributes

• Ability to work under pressure
• Problem solving skills
• Great attention to detail
• Respect for diversity