Assistant Examination Officer at JFC Munene College Of Health Sciences

Key Responsibilities

Examination Administration

• Assist in planning, organizing and implementing the college’s quarterly examinations calendar and ensure alignment with the academic calendar.
• Conduct sanitization meeting with trainees on the examination registration and overall conduct.
• Assist in Registration of student for external examination.
• Assist in compilation and storage of student POEs.
• Assist in the secure printing, packaging and storage of examination papers.
• Support preparation of examination timetables and distribution to Trainees and Trainers.
• Process exam entries and registrations, verify eligibility and ensure compliance with examination regulations.
• Prepare and update examination records, databases, and candidate lists.
• Coordinate invigilation arrangements, support invigilator briefing and scheduling.
• Ensure safe handling, secure storage and distribution of question papers and confidential exam documents.
• Systematically collect, count and record answer scripts after exams for delivery to markers.
• Assist in processing exam results, mark sheet compilation, verification and dissemination of results to appropriate College offices.
• Maintain archive of physical and electronic examination records and documents.

Compliance & Reporting

• Ensure adherence to college examination policies, rules and regulatory standards.
• Participate in the internal exam moderation, review and quality assurance processes as required.
• Support preparation of examination reports, statistics and summaries for management.C. Communication & Support
• Serve as a point of contact for examination-related inquiries from Trainees, Trainer and external bodies.
• Assist in training or orienting new invigilators.
• Provide excellent customer service in responding to student and faculty queries regarding exams

General Administrative Duties

• Uphold confidentiality of examination materials and student records at all times.
• Perform additional tasks as assigned by the Examinations Officer or College management.

Qualifications & Experience

Required:

• Bachelor’s degree (or equivalent) in Education, Business Administration, ICT, Science or related field.
• Minimum of 1 years’ experience in academic or examination administration.
• Proficient in Microsoft Office and database management systems.

Desirable:

• Prior experience in a college/university examination office.
• Knowledge of academic regulations, examination systems, and record-keeping best practices.