AAIK Board Retreat Facilitation Terms of Reference at Action Aid

Expected Outcome

• AAIK is seeking a qualified Consultant (team of consultants) to facilitate a two (2) day Board retreat and evaluation process between 6th and 8th December 2023 and would like to have activities that would help enhance the board’s engagement and governance oversight in the journey as a popular organization which aims to build a large constituency of people behind it for legitimacy. It is expected that at the end of the assignment, the Board members will have reviewed and adopted processes that will expand their knowledge on governance and oversight AAIK’s influence in building public constituency and solidarity movements as well as advocacy, influencing and campaigning in support of movements against poverty and injustices.
• In addition, the Board intends to conduct an annual evaluation and peer to peer review among the members. Hence the retreat and evaluation facilitator will be expected to develop appropriate tools and pathways aimed at enhancing bold leadership that evolves and adapts to the internal and external context.

The consultant is expected to carry out the following key activities:

• A review of AAIK key documents to produce a highly summarized presentation connecting the outcome to the governance and oversight function of the Board.
• Equip the Board with knowledge on bold governance and oversight processes for a popular Organization.
• Ability for the Board to Manage risks that emanate from a popular organization strategy and approaches.
• Knowledge of the board’s role in initiating and responding to demands for social movement approach and agitation for change
• Facilitate conversations among Board members to apply AAIK Values and approaches to building principles for normalcy and crisis management.
• Support Board evaluation and peer review incorporating skills assessment for governance of a people-led and popular organization.

The consultant(s) or organization should possess the following knowledge and skills:

• Proven track record of extensive experience facilitating Board retreats that are not only transformative but are also impactful.
• Demonstrate a clear understanding of AAIK or likeminded organizations’ governance structure.
• Demonstrated ability to identify workshops, exercises, discussions, and other interactive elements that align with the chosen theme and contribute to the overall retreat experience.
• Ability to cultivate and maintain high levels of engagement by incorporating interactive elements throughout the retreat program.
• Utilize highly impactful tools for board evaluation, peer review and capacity assessment as mentioned above.
• Utilize creative opportunities for active participation and involvement, to capture the attention and interest of participants, fostering a sense of connection and belonging that enhances the overall retreat experience.