Accountant at African Management Institute (AMI)

Job Description

AMI is looking for an ambitious and talented Accountant who will be based in Nairobi and be responsible for the smooth operation of financial processes and financial record keeping. The successful candidate will be numerate, well-organized, a team player, and with good attention to detail and a desire to do things right first-time. She/he will report to the Senior accountant. She/he will liaise with staff in other country offices as necessary.

Account receivables

• Invoices are prepared and posted on Netsuite (Including intercompany billing)
• Ensure customer invoices (external and internal) are accurate and raised on time
• Ensure that inter-company billing is in line with procedures and properly recorded 
• Invoices are filed sequentially on the dropbox folder per month 
• Checking with the Impact and Enterprise teams on debtors and expected collection dates
• Reconcile Open MDPs on a monthly basis to the AR

Account payables

• Updating the A/P based on approved Pos and Expense reports
• Reconciling the A/P on a monthly basis to the supplier statement/invoice - For all major suppliers
• Reconcile the AP Listing to the TB monthly
• Updating payments on AP before the next payment run
• Preparing payment run before 14th, 23rd and 30th. 
• Prepare cash plan on a monthly basis - for the subdisiaries  

Banking

• Weekly posting of direct debits and credits from bank statements
• Monthy reconciliation for all accounts – Bank accounts, Petty cash and Flutterwave. 
• Reconciliations and bank statements are saved on Dropbox
• Ensure that cash is safe-guarded and payments properly accounted for
• Ensure that bank payments are properly authorized
• Ensure that bank deposits and receipts are properly accounted for and with sufficient supporting documentation.

Financial reporting

• Preparation of monthly Country reports by 15th of every month
• Ensure that accounting records are accurate and up to date and that required monthly processing deadlines are met

Taxes and compliance

• Prepare a monthly reconciliation of Sales as per VAT to sales as per Ledger. 
• Liaise with company auditors as necessary to ensure smooth annual audit process 
• Comply with local VAT, income tax, WHT and statutory reporting requirements (liaising with tax and other advisers as necessary)

General

• Provide assistance to the Senior accountant as an when required
• Understand and follow group accounting procedures (per finance manual) and ensure that others do the same 
• Ensure that the Purchase order/Expense report is followed in the respective country. 

Requirements

• Bachelor’s degree in Accounting, Finance or related discipline.
• Relevant certification (ACCA, CPA) will be preferred.
• 3-4 years’ experience as an Accountant.
• Strong accounting skills and knowledge of accounting principles/practices.
• Proficiency in financial software, specifically Netsuite ERP.
• Attention to detail and strong analytical abilities.
• Effective communication.
• Ability to work effectively within a team and meet deadlines.