Accountant at Awareness Against Human Trafficking (HAART) Kenya

Key Responsibilities and Duties:

• Preparation of monthly, quarterly, and yearly financial reports for donors, management, and program department
• Process all income requests to respective donors and ensure that they are properly
• supported and comply with disbursement schedule in line with funding agreements
• Handling payment related inquiries from both Suppliers and internal departments
• Ensuring policies and procedures are adhered to - daily
• Process transactions into an online banking system and maintain a proper trail of records
• Responsible for all aspects of purchase ledger and payments
• Ensure payments are adequately supported and properly approved, weekly following up receipts or payments that require further investigation
• Monitoring and processing all expenses claims and ensuring that the relevant approvals are obtained and process all payments - as required
• Monitoring payments and expenses to staff and reconcile any outstanding monies & floats
• Reconciling credit cards, including ensuring that all credit card returns are appropriately authorized - monthly
• Posting and reconciliation of expenditure in Quick books-Daily
• Working with the Procurement Team to action fully approved payments
• Monitoring and ensuring accountability documents are complete and authentic
• Managing balance for control accounts
• Responsible for all aspects of Bank and Cash maintenance, including but not limited to:
• Reconciling HAART Bank Accounts monthly
• Monitoring balances on bank accounts on a daily basis to ensure sufficient balances to cover anticipated requirements and Finance and Administration Team Lead to surplus or low levels of funds
• Ensure timely payment of taxes and other statutory obligation ie NHIF, NSSF monthly and or any tax related issue
• Review of VAT control account and preparation of VAT journal monthly
• Ensure that all assets are correctly tagged and updates fixed asset register annually and support annual audit
• Prepare monthly payroll reconciliations for all departments to ensure accuracy of expenditure reports
• Ensure appropriate/ chronological filing of finance-related documentation based on our guidelines

Essential criteria & qualification:

• University Bachelor degree in Finance and or related course from recognized university.
• Appropriate accounting qualification supported by membership of a relevant professional
• body (eg. Chartered or Certified Accounting body) - either AAT or 3 years + experience of a similar role
• Strong ability to work independently, including the ability to multitask, prioritize competing tasks, and manage time effectively.
• Excellent communication skills with a high standard of spoken and written English and Kiswahili.
• Willingness to continually improve technical and analytical competencies
• Ability and willingness to embrace HAART values.