Accountant at Flexi-Personnel

JOB PURPOSE

The position is responsible for all financial aspects of the company’s transactions. It ensures completeness, accuracy, and timeliness of transactions within the framework of the company’s policies, practices and procedures and to comply with reporting requirements of management, funders and regulatory bodies. It includes handling day-to-day financial transactions and entries, review of request forms and disbursement of payments as approved, preparing payment vouchers, drafting budgets for proposals and activity planning, and support in preparation of monthly bank reconciliations and reports.  

KEY ROLES AND RESPONSIBILITIES:

Transaction processing

• Ensure payment requests are properly supported and are in accordance with relevant financial rules, regulations and procedures and are within the budget provisions.
• Process the relevant documentation to support payments, obtain necessary approvals, while ensuring the accuracy and completeness of the processed transactions.
• Maintain relevant hard copy and electronic records and files related to the finance function.
• Acknowledge direct bank deposits and account for receipts.
• Prepare and maintain relevant books of accounts; Maintain relevant hard copy and electronic records and files related to the finance function.
• Prepare accurate monthly reconciliations of Ekklesia Afrika bank accounts, staff advances and creditor accounts.

Budgeting & Financial Reporting

• Prepare annual budgets for the projects and the overall master budget.
• Monitor monthly income and expenditure against overall budget, and report on variances.
• Prepare and submit monthly informative finance reports and management accounts by the 10th of each month.

Payroll

• Prepare the monthly payroll.
• Prepare and submit monthly statutory deductions by the stipulated due dates.
• Prepare monthly payroll reconciliations.

Internal controls and Policy Development

• Participate in the setting up and review of internal controls necessary to safeguard the company’s resources and ensure accurate and timely reporting.
• Participate in the development of financial and related policies.

Audit Preparation

• Develop pre-Audit checklist to guide in preparation for the annual audit.
• Prepare draft accounts for the external auditor and the supporting schedules.
• Pass necessary adjusting journals to update organizational accounts and to agree final financial statements with the ledgers.
• Any other duties and responsibilities that commensurate with this position.

EDUCATION QUALIFICATION, EXPERIENCE AND SKILLS

• Bachelor's degree in finance/accounting or related subject.
• CPA/ACCA full qualification.
• At least three (3) years relevant work experience in finance and accounting field (NGO experience will be an added advantage).
• Advanced user of Excel and MS office packages.
• Familiarity with accounting software packages, QuickBooks preferred.
• Knowledge of Kenya Tax laws and statutory regulations

COMPETENCIES

• Commitment to and understanding of Ekklesia Afrika vision, mission, and values.
• Must be a committed Christian with active membership in a local church. In your CV include contact details of your Pastor/Elder who can vouch for you.
• Good communication and presentation skills.
• Good analytical skills and attention to detail.
• Strong work ethic and ability and willingness to work a flexible schedule.
• Good interpersonal skills, ability to work in team settings and eagerness to learn.
• Ability to multitask and work under minimal supervision, while meeting deadlines.