Accountant at Genesis Analytics

ROLE DESCRIPTION:

The candidate will be responsible for Genesis Analytics’ Nairobi office accounting duties which include but are not limited to; payroll, debtors, payments verification, tax and liaising with statutory bodies and the bank. We are looking for a dynamic individual who can support a growing firm and work within a larger team to bring solutions to day-to-day complexities.

KEY REQUIREMENTS & ROLE RESPONSIBILITIES:

Payroll

• Process payroll on Sage 300 and submit to FM for checking
• Load salary payments on the bank 
• PAYE, NITA, Britam submissions and payments
• Monthly payroll reconciliations
• Maintain KRA compliance
• Reconcile staff salaries workbook
• Export payroll journal from Sage 300 and import into Sage Intacct
• Reconcile payroll journal with updated salaries workbook

Debtors

• Capture client invoices on Sage Intacct
• Send invoices to clients with supporting documents
• Ensure withholding tax letter is sent with all relevant invoices
• Process inter-practice billing journals
• Collect payments from debtors
• Allocate debtors payments as per remittance
• Review age analysis and process correcting journals
• Process working capital journal
• Send statements to clients
• Collect withholding tax certificates from relevant clients
• Follow up on debtors’ queries
• Send an updated age analysis and project report to partners
• Liaise with the practice areas on client payments and queries
• Revaluate foreign debtors at year end

Payments Checking

• Receive staff claims from Bookkeeper and verify receipts, amounts to be paid and bank details
• Check and verify Supplier payments
• Ensure that accuracy and efficiency with payments processing
• Maintain Petty cash schedule
• Maintain Controls and risk mitigation for all payments and petty cash

Financial Accounting

• Process GL journals on Intacct
• Process inter-group transactions
• VAT reconciliation, submission and payment
• Balance Sheets reconciliations
• Bookkeeping to trial balance 
• Review management accounts and provide budget variance and fluctuations commentary
• Plan, book and prepare for Annual audit and assist Auditors with queries
• Liaise with company secretaries on compliance matters
• Maintain company registration and tax compliance
• Keep up to date with tax and regulatory updates
• Educate staff on processes and policies
• Ad hoc duties as assigned by the Head of Finance
• Filing

 EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE AND PERSONAL COMPETENCIES:

• Proven working experience in a similar role
• 5+ years of overall combined accounting and finance experience
• Degree in Accounting
• Thorough knowledge of accounting principles and procedures
• In depth knowledge of payroll
• Experience with general ledger functions and month-end/year end closing process
• Excellent accounting software user and administration skills
• Independent self-starter
• Good communication skills
• Emotional Intelligence
• Leadership & Interpersonal skills
• Analytical
• Problem Solving
• Collaborative and works well under pressure