Accountant Payables at The Pharo Foundation

• We are currently in search of an Accountant who will be responsible for the smooth running of the Accounts Payables function, ensuring accurate and timely payments to different providers and entities. The role holder will verify invoices, manage statutory obligations, follow up on outstanding payments, and maintain accurate records. Additionally, the role holder will assist with reconciliations, prepare reports, and contribute to team efforts. Strong attention to detail, excellent communication skills, and proficiency in accounting software are essential for this role.

Duties and responsibilities

Managing Accounts Payables:

• Manage accounts payables function by ensuring proper verification of invoices against purchase orders and obtaining authorization before payments.
• Ensure timely payment of taxes and any other statutory obligations (NHIF, SHIF, NSSF, NITA, HOUSING LEVY, HELB) in compliance with the law.
• Follow up on outstanding payments and communicate with customers regarding overdue accounts.
• Prepare monthly suppliers\' reconciliations to ensure accuracy and resolve discrepancies.
• Treasury/bank reconciliations.
• Maintain proper documentation of payables and update records regularly.
• Ensure timely payment of suppliers
• Proper recording and reconciliation of petty cash payments.
• Prepare aging reports and provide insights on the status of pending bills.
• Update prepayment schedules

General Duties:

• Coordinate with internal departments for accurate financial data exchange.
• Assist in the development and implementation of accounting policies and procedures.
• Provide support during audits by preparing necessary documentation and reports.
• Ensure confidentiality and compliance with financial regulations.
• Prepare and maintain departmental reports such as dashboards.
• Contribute to team efforts and perform any other duties as required.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field. If no degree, one should hold a CPA-K or ACCA certification.
• CPA Part II qualification or ACCA certification.
• At least 3 years of experience in accounts payable, accounting, or finance-related roles.
• Proficiency in accounting software such as QuickBooks, SAP, or ERP systems. Experience in Microsoft Dynamics 365 is an added advantage.
• Strong skills in Microsoft Excel for financial analysis and reporting.
• Knowledge of Kenyan financial regulations and compliance requirements relevant to accounts payable, including tax deduction and withholding requirements.
• High level of accuracy and attention to detail for managing invoices, reconciliations, and payments.
• Strong analytical and problem-solving skills to resolve discrepancies and identify payment issues.
• Excellent organizational and time-management skills to handle multiple invoices, payment deadlines, and month-end closing tasks.
• Strong verbal and written communication skills for interacting with vendors, internal departments, and external auditors.
• Ability to build and maintain positive relationships with suppliers and other stakeholders.
• High ethical standards and the ability to handle sensitive financial information with confidentiality.