Accounts & Administration Assistant at Janta Kenya

The Accounts & Administration Assistant will support day-to-day financial operations and provide administrative support to ensure smooth office and business operations. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

• Maintain and update the status of accounts receivables and payables.
• Reconcile all bank accounts and resolve all issues in processing the financial statements.
• Record and reconcile payments, petty cash, and expenses
• Direct marketers, clients and third-party vendors about their responsibilities.
• Maintain efficient client services.
• Responsible to receive and verify bills and requisitions for goods and services.
• Assist audit activities.
• Prepare, send and store the record of invoices on time.
• Contact clients to update them about balance payments.
• Prepare and submit tax forms and their filings.
• Update internal accounting databases and spreadsheets.
• Process general administration functions.
• Evaluate all agreements and invoices and organize customer contracts.
• Analyze the transactions with financial policies and procedures.
• Offer support to other team members as needed.
• Create and manage daily paperwork for mailing as well as invoicing.
• Prepare all cash flow reports and data.
• Prepare records of minutes of meeting.
• Apply for Licenses, permits required with the relevant authorities.
• Take stock of office supplies & place order where necessary
• Maintain and manage monthly journals, update entries and maintain sub-ledger.
• From time to time you shall be called to take part in other duties as assigned by the employer