Accounts Assistant at Jeyfine Wines Ltd

BASIC FUNCTION

Maintains accurate records of accounts receivable, accounts payable, inventory and other financial data. To prepare and issue invoices and credit memos, applies cash receipts, reconciles company revenue, monitors and follows up on outstanding account balances and generates financial reports. Print and mail vendor checks and balance statements, resolve purchase order problems and refer accounts to collections. Solves customer issues and performs general office tasks, such as answering the phone, typing letters and filing.

JOB DUTIES / RESPONSIBILITIES

•  Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Summarizes financial status by collecting information; preparing balance sheet, profit and loss, and other statements.
• Performing bank reconciliation 
• Analyze financial information and summarize financial status
• Spot errors and suggest ways to improve efficiency and spending
• Manage accounting assistants and bookkeepers
• Assist with tax audits and tax returns
• Direct internal and external audits to ensure compliance
• Support month-end and year-end close process
• Perform account reconciliations
• Manage and oversee the entire accounting team
• Conduct all necessary trainings to keep the team’s skills and knowledge up to date
• Review corporate and personal income tax returns to ensure accuracy
• Monitor and mentor/train junior staff, clerks, and bookkeepers
• Work collaboratively with other teams to achieve shared goals
• Perform month-end accounting activities such as reconciliations and journal entries.
• Coordinate with finance team to complete assigned accounting tasks within deadlines.
• Generate financial reports and statements to Managers for review.
• Provide guidance to other Accountants when needed.
• Assist in budget preparation and expense management activities for assigned accounts.
• Assist in auditing activities by providing necessary information and preparing requested documentations.

Stocks Roles

• Preparing the month end stock valuations, validating the Cost of sales and margin analysis.
• Developing inventory analysis reports and analyzing variances
• Reconciling inventory accounts to the general ledger
• Coordinating the Spot and monthly physical stock takes.
• Assisting in the improvement in internal controls related to inventory
• Reviewing monthly stock gains/losses and ensuring that these are within tolerances

Expected reports

• Daily bank reconciliation showing unreconciled amounts Weekly sales analysis showing margins per location.
• Monthly income statement and balance sheet.
• Perform any other duty that may be assigned.