Accounts Assistant at Swissport

Job Description

If you are looking for a challenge in a rapid environment in the aviation services industry and are motivated to work in a multicultural company and a position that allows you to put your ideas into practice, this will be an excellent opportunity for you. Swissport Kenya Limited is recruiting for the position of Accounts Assistant based at Jomo Kenyatta International Airport. We are looking for a motivated Accounting Assistant who is an excellent multitasker with exceptional communication and time management skills,

Key Duties and Responsibilities

1. Ensure safe custody of company cheque books, legal documents and vehicle log books
2. Ensure prompt receipt of all cash, cheque, TT and credit card sales proceeds as collected.
3. Ensure prompt banking of all cash and cheque collections on a daily basis.
4. Monitor and control receipts for counter sales activities and ensure posting to the cash book.
5. Monitor all counter sales activities ensuring that proceeds thereof are banked promptly and complete.
6. Receive and check Counter Sales Reports and prepare timely payment to respective beneficiaries.
7. Prepare payment vouchers and write cheques as required.
8. Update cash books on a daily basis ensuring positive bank balance is maintained at all times.
9. Process payment vouchers and receipts in SAP and ensure accuracy of cash transactions data in the system.
10. Prepare monthly reconciliation of GL cash accounts to Cash Books
11. Handle operational/office petty cash and reimbursements.
12. Maintain proper filing system for receipts, cheque payments and bank statements and correspondence.
13. Follow up and ensure all outstanding debtor balances are received within agreed credit terms.
14. Receipt debtor payments and allocate in the system
15. Prepare a weekly aged debt analysis report and circulate to Management.
16. Prepare and despatch monthly customer statements and reconcile debtor accounts
17. Maintain customer files, update billing matrix and advise management when contracts are due for renewal.