Accounts Payable at Janta Kenya

Main duties and responsibilities

• Receiving and matching invoices, purchase orders and goods received notes.
• Verifying prices and amounts received with invoices to ensure proper payments to vendors.
• Entering invoices into the accounts payable system.
• Follow up and resolve any outstanding invoices disputed in the statements.
• Working with procurement and other departments to obtain proper documentation for invoices.
• Ensure real-time supplier reconciliation against statements.
• Preparing payment vouchers after ensuring proper documentation and approval on a timely basis.
• Posting of payments on a real-time basis in the system.
• Maintain proper filing of documents and maintain proper records.
• Regularly review and reconcile vendor accounts.
• Ensure Petty cash posting and reconciliation.
• Provide accurate and timely reports as required by management for monitoring payables’ key performance indicators.
• Ensure timely preparation of daily payments reports.
• Create and promote a positive work environment within the accounts payables team.
• Ensure random cash and stock count on a monthly basis.
• Ensure proper identification and documentation of fixed assets invoices for capitalization. Share copies of the original to invoices to Financial Accountant
• Assist Auditors in Payable matter