ACT Project Assistant at World University Service of Canada

The position will report to the Project Coordinator, working closely with the country teams based in Kenya and Malawi, and will primarily support the day to day implementation of project activities in Kenya. The Project Assistant will support the Project Coordinator to ; foster collaboration and communication between project partners; and ensuring the effective and efficient support in coordination of project activities in a timely manner. Duties include:

Project Coordination Support

• Assist with requests from ACT project team members and coordinate with various functional units (e.g.HR, procurement, communications, IT, finance).
• Support the Project Coordinator and finance team in monitoring the project budget, including partner budgets and financial reporting, and assist with donor reporting.
• Facilitate communication among project teams and partners in Kenya, Malawi, and Canada.
• Help organize and support Project Steering and Advisory Committee meetings.

Partner Relations & Communications Support

• Assist the Project Coordinator in managing relationships with project partners in Kenya .
• Follow up with partners on the implementation and reporting of project activities.
• Support the collection of multimedia content for communication materials showcasing project impact.

Donor Liaison & Event Coordination

• Provide support in organizing donor missions, HQ monitoring visits, and other project events.

Qualifications and Competencies

• Bachelor’s degree in a related field (social sciences, business); 
• A minimum of five years supporting development initiatives;
• Knowledge and experience in entrepreneurship ecosystem support, gender lens investment and financial inclusion desired;
• Demonstrated capacity to work in cross-sectoral collaboration;  
• Experience working with a variety of donor agencies; experience with Global Affairs Canada is an added value
• Knowledge of Results Based Management (RBM) and environmental and gender policies and reporting requirements;
• Proven financial, administrative and organizational support  skills;
• Diplomatic skills and the knowledge of cross-cultural, inter-personal communication;
• Excellent administration and organizational skills, including ability to prioritize tasks and handle multiple initiatives under tight deadlines;
• Proven ability to work productively with a variety of stakeholders to run participatory processes and meet tight deadlines with an emphasis on producing quality products;
• Effective interpersonal and influencing skills, including the ability to build relationships, network, communicate and represent at a senior level are essential;
• Share in WUSC’s commitment and approach to advance gender equality and social inclusion for all young people;