Admin Associate at Peach Cars KE

Role Description

Peach is at an inflection point of growth. We have been running operations on James Gichuru Road for a few years now, and have recently expanded to Kiambu road and are seeking a versatile administrative associate to assist with various tasks including managing correspondence, clerical work, organizing events, office management and maintaining accurate records. This role requires strong organizational and communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Duties and responsibilities include:

• Front office management; including managing customers and walk-ins
  • Result: Positive customer experience
• Overseeing overall office hygiene, cleanliness, repairs and maintenance
  • Result: Improvements to office area made in a timely manner, and nearly entirely managed by Admin
• Taking stock of all company equipment and assets and ensuring that there’s accurate reporting on the condition of equipment.
  • Result: Trackers for inventory are updated accurately and regularly
• Updating of respective admin trackers
• Procuring of supplies and services as and when required
  • Result: Giving full context when new purchases need to be made so leadership can make informed decisions
• Coordination of office meetings and events
  • Result: Ownership around scheduling meetings and events for the team
• Liaising with vendors to ensure timely service delivery
  • Result: Ownership around vendor management and execution of new updates/ upgrades that need to be made at the facilities
• Creating and maintaining office filing systems
  • Result: Flagging when documents are missing and being responsible for ensuring the documents are collected by Sales Admin
• Updating the employee as well as the Peach community (customers)boards
• Assisting in making mobile payments on admin related expenses
• Keeping contact with security firm and ensuring the guards are following Peach rules and raising any issues that might arise to management
  • Result: Communication with Jeff Hamilton is clear; processes are followed; accountability is given when processes are not followed

Requirements
Candidates should have at least two years of administrative experience . This individual should be able to wear multiple hats, organized and self-motivated. Preferred candidates are detail oriented and possess excellent interpersonal skills.
Finally, candidates should be able to speak to how they understand and would add to our company values, which include:

• Ownership ~ Complete work is the expectation; going above and beyond is who we are and what we do
• Respect ~ Communication is key and this is always done in a respectful manner, no matter how difficult; as a team, we may disagree but we commit
• Challenge ~ As a company, we are anti comfort zones; Peach is a place for learning and growth