Admin/HR Intern at ACTED

Contract duration: 3 months

Responsibilities:

• Assist with recruitment and Interview process i.e circulate vacancy announcements for new recruitment of National staff through contacted NGO’s, career websites etc
• Screening of applications in consideration of required job profile
• Upon request, to do longlisting of applications for various job openings and share them with line manager for review and shortening before sharing the list with the relevant departmental head(s).
• Schedule meetings and interviews as requested by the HR/Admin Manager or Admin/HR officer
• Assist in preparing of OUT correspondences for review by line manager before dispatching them to the relevant offices, staff.
• Internally manage the IN correspondences by creating and labelling folders
• Update the field Teams with HR information
• Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
• Assist in filing of all processed HR papers and documents into appropriate files.
• Assist in regularly updating the staff leaves Follow up and planning
• Assist in maintaining an accurate information of all staff in the mission as well as updated database for the staff;

Qualifications/Skills Required

• Ongoing (Second year) or just completed 1st Degree in Business Administration, Human Resource, Public Relations or related field.
• No experience required
• Committed, focused, consistent, punctual, resilient and has the zeal to learn.
• Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications
• Excellent communication skills
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• Kenyan-Somali nationals are encouraged to apply.