Administration Assistant at Gap Recruitment Services Limited

Roles & Responsibilities

• Answering telephone calls and if needed, direct calls to appropriate personnel.
• Welcoming visitors to the office and introducing them to the appropriate personnel.
• Assisting with the maintenance of social media accounts.
• Preparing and emailing a report on weekly activities to agents.
• Updating Listings.
• Provide basic and accurate information in person as well as on email.
• Receive sort and distribute daily mail/deliveries.
• Update calendars and schedule meetings the director and real estate agents.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges).
• Providing a range of reports depending on what is requested by the manager or sales associates.
• Overseeing the general appearance of the office, as well as keeping supplies well stocked.

Key Skills and Qualifications

The successful candidate must be able to demonstrate the following soft-skills and competencies:

• Diploma/Degree in relevant field (s).
• Two (2) years of experience working as an office admin/receptionist.
• Must be a proactive and a self-motivator.
• Possess very strong interpersonal relationship and skills.
• Possess excellent writing, verbal, and public speaking skills.
• Perfect time management skills to ensure services to guests are not delayed.
• Possess good interpersonal skills, vibrant attitude and amicable personality.
• Ability to adapt easily to the requirements and guidelines of the organization.
• Possess pleasant personality and enthusiastic attitude.
• Possess top-notch skill in customer service.
• Ability to work flawlessly and effortless under stress and pressure.