Administration & HR Assistant at International Transformation Foundation (ITF)

Human Resource (HR) Duties:

• Assist in recruitment, onboarding, and maintaining volunteer records.
• Support training and professional development programs.
• Develop and update HR policies for efficiency and effectiveness.

Administrative Duties:

• Coordinate meetings, schedules, and logistics for events.
• Monitoring and ordering stocks of basic items such as stamps, stationery, periodicals, equipment and other items;
• Arranging travels: Flights, hotels and accommodation etc.
• Administer organizational events.
• Prepare and maintain all records in line with statutory and operational requirements.
• Maintain high standards in workplace organization and service delivery.
• Operate manual and computerized office systems for instance filing and maintaining of ;
• Members database;
• Monthly and Annual reports database;
• Contacts Database
• Events database.

Quality Assurance Duties:

• Ensure that all processes, services, and administrative operations meet high-quality standards.
• Conduct routine checks and audits to assess compliance with organizational policies.
• Identify gaps in operations and recommend improvements.
• Maintain accurate documentation of quality control measures.
• Work closely with different departments to enhance efficiency and service delivery.

Person Specifications:

• Hold (or be a current student pursuing) at least a Bachelor's Degree in related fields such as Administration, Management, Human Resources, Quality Assurance etc.
• Good organizational skills, including ability to work within tight deadlines.
• Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
• Ability to maintain an established work schedule, with or without flexibility.
• Have basic computer skills including graphic communication publications.
• Understanding of and commitment to equal opportunities.
• Strong organizational and management skills- ability to multi task and prioritize.
• Motivated to learn and take on new challenges.
• Willingness and capacity to volunteer.
• Passion and commitment towards youth development
• Candidate must be in the age bracket of 18 – 30.
• A minimum of six months commitment is required.