Administration Officer (1 Post) at Kenya Bureau of Standards

Job Purpose

• Provides of facility maintenance, employees and assets logistics and Records management for the purpose of facilitating and supporting KEBS mandate on Standards, Metrology and Conformity Assessment (SMCA). This is to support realization of KEBS vision, Mission and strategic objectives.

Operational Responsibilities / Tasks

• Conducts records survey and harmonization in the organization in order to ensure all classes of organization records are secured, environment of storage space, particularly vital ones, and ensure records are harmonized to reduce duplication of files;
• Provides reliable transport services through proper vehicle maintenance, prioritized allocation and distribution of vehicles that supports the delivery of the organizations’ objectives;
• Implements Records and Archive Management policies, procedures, strategies, objectives and targets that guide in the provision and access of records services to enhance work flow and decision making in the organization;
• Implement records filling, indexing and classification scheme, retention and disposal schedule as required by Section 7 of Cap 19 of records and information for proper access control;
• Requisition resources used for routine work in registries such as folders, pens, papers for optimal functioning of the section;
• Coordinates office allocation and movement in order to maximize work synergies between employees and maximize utilization of available space;
• Guides on scheduling of cleaning and gardening duties, monitoring, evaluation and reporting of performance of outsourced service providers in cleaning and garbage collection;
• Analyses utility bills to ensure accurate bills and timely payment for continuous supply of services such as water, electricity, cleaning and garbage collection;
• Coordinates and facilitates furniture and space allocation to all staff for a conducive work environment;
• Monitors organisation’s utility billing records for reference and decision making;
• Analyses monthly reports on meter readings for decision making;
• Implements cleaning schedules, gardening and landscaping to enhance the work environment;
• Coordinates safe handling and disposal of garbage including volatile lab waste according to schedules and guidelines; and
• Implements Management systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness, and sustained customer satisfaction

Academic qualifications

• Bachelor’s degree in a business-related degree. / records management/ information management

Professional Qualifications / Membership to professional bodies

• Kenya Association of Records and Archives Management (KARMA)
• Kenya Institute of Management