Administration Officer at ABC EXPAT

Mission

This position will play a key role in the organizational strategy of our company. The scope of work will cover aspects of Office management & Procurement. The Admin officer will be responsible for providing support to our employees, assist in daily office needs and manage the company’s general administrative activities as well as management of our  co-working space ‘’LA VILLA’’.

Responsibilities

1. Implementation and maintenance of office and administrative functions
2. Supervising housekeeping staff  as per allocated daily schedule.
3. Management of office landline by responding to correspondence and queries and directing incoming calls to the relevant contact person/staff.
4. Man the front office and ensure all visitors are aided promptly by welcoming, directing and announcing them appropriately
5. Attending  to vendors who come to the office for delivery of goods / provision of services
6. Track stocks of office supplies and place requisition requests to management
7. Purchase of kitchen supplies, stationery, and equipment within the allocated budget 
8. Coordinate on maintenance of all office related issues by collaborating with the approved service providers/technicians to resolve the issues
9. Supervising  the work of service providers/technicians for any office repairs or services
10. Inform staff and tenants of any maintenance issues by posting what the issue is on Teams, when it will be resolved, what to use in the meantime and notify them once it has been sorted
11. Assist in planning and  Organization of Company events logistics within the allocated budget
12. Source and receive supplier quotations for review and approval in coordination with the finance department
13. Perform supplier’s due diligence before purchasing is done to ensure items/services meet quality standards required by the company
14. Management of the procurement  filing system i.e. ensure documents related to suppliers are appropriately filled.
15. Management of the conference/meeting room booking system
16. Assist with management of LA VILLA  tenants in relation to their office needs
17. Assist the sales director with office tours for potential  LA VILLA  tenants
18. Supervise the work of external security staff to ensure their objectives are delivered to agreed standards.
19. Any other duty that might be assigned to you

Profile

1. Bachelor’s degree in Business Administration related academic background
2. At least 2 years working experience in Office Management Duties
3. Strong written and verbal communication skills
4. Computer use competency (Office 365,Microsoft Teams, CRM, Perfex, etc.)
5. Ability to work under pressure with minimal supervision
6. Ability to handle confidential information
7. Strong ability to multitask with excellent time management skills

This position is to be filled immediately & offers a great career plan within a fast-growing company.