Administration Officer at Bliss Healthcare

The position holder is responsible of overseeing smooth, effective and efficient operation of medical centres.
Responsibilities:

• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Managing property leases and ensuring that documentation of the same is in order; managing all aspects of leased properties with Landlords in consultation with the Legal department. Managing Head Office reception and reception staff, including overseeing stationery orders, business card processing & staff ID processing in liaison with HR.
• Overseeing and continually ensuring compliance, maintenance and safety related to company vehicles and assets.
• Supervising drivers and ensuring accurate and up. to-date vehicle usage, mileage, and maintenance records are documented.
• Ensuring office supplies are maintained, checking inventory and working with procurement to ensure adequate levels of necessary supplies at all times. Imprest fund management: review and reconcile petty cash vouchers and receipts submitted by centre managers and ensure timely replenishment.
• Track and analyze utility consumption patterns within the organization and Implement cost-control measures to reduce utility expenses without compromising operational needs.
• Liaise with utility providers to negotiate contracts, rates, and terms and monitor service levels to ensure compliance with agreed-upon terms and conditions. Supervise outsourced support staff i.e cleaning staff, and ensure that roles are well executed as per SLA.
• Facility license management: Monitor and ensure timely renewal of existing licenses across the company to maintain compliance with regulatory requirements.

Requirements -Education, Skills and Experience:

• Diploma in Business related field. A bachelor's degree will be a plus.
• Proven work experience as an Administrative Officer, Administrator or similar role
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Ability to demonstrate a professional and objective perspective at all times
• Capable of working under pressure in a fast-paced environment
• Excellent negotiation skills
• Excellent commercial and financial awareness