Administrative and Transport Assistant at Zetech University

Duties and responsibilities

Administrative Duties:

Driving Duties:

• Support in compiling monthly or quarterly departmental reports, including gathering and summarising data.
• Maintaining and updating office records, reports, and databases, ensuring confidentiality and accuracy.
• Assist in coordinating departmental/committee meetings and managing office calendars.
• Assist in coordinating the processing of satellite campuses' requirements to ensure seamless service delivery.
• Efficiently execute all assigned out-of-office errands/assignments.
• Assist in the efficient record-keeping of all the supplier files and records.
•  Assist in ensuring well-coordinated inspection and processing of all deliveries.
• Assist in updating procurement performance monitoring tools.
• Assist with general procurement  clerical tasks, including preparation of RFQS, RFPS and their dispatch.
• Maintain confidentiality, discretion, and professionalism at all times.
• Maintain accurate travel logs, fuel records, and mileage reports.
• Monitor and arrange regular maintenance, servicing, and insurance renewals for the executive vehicle.
• Ensure the assigned vehicle is clean, well-maintained, and in good working condition.
• Safely drive authorised personnel to meetings, appointments, and official engagements.
• Any other duty as may be assigned to you by your supervisor from time to time.

Qualification and experience

• A business-related diploma from a recognised Institution.
• KCSE Certificate or equivalent. 
• Valid drivers license with a clean driving record. 
• At least 3 years experience as a D3 driver in a reputable institution. 
• Basic knowledge of office procedures and administrative support. 
• A Certificate of Good Conduct and Defensive Driving Course is an added advantage. 
• A valid institutional driver's license will be an added advantage. 
• Past experience in logistics/supply chain operations will be an added advantage.