Administrative Assistant - CIMMYT at World Agroforestry Centre (ICRAF)

 Project Facilitation:

• Assist in managing project timelines, tracking milestones, and coordinating across different workstreams. This includes scheduling meetings, maintaining project records, and liaising with partners.

 Reporting:

• Prepare, compile, and submit progress reports, financial summaries, and compliance documentation in line with donor and government requirements.

Training and Event Coordination:

• Organize capacity-building programs, workshops, and training sessions for farmers, researchers, and stakeholders. Responsibilities include managing participant registrations, booking venues, and preparing training materials

Document Management:

• Maintain and organize project documentation, ensuring all records are up-to-date and accessible for reporting and audit purposes

Communication Liaison:

• Serve as the point of contact for internal and external communications, ensuring prompt follow-up and managing inquiries.

Administrative Follow-Up:

• Track and follow up on routine administrative tasks such as procurement, budget monitoring, and compliance with legal and donor guidelines.

Requirements

• A minimum of an associate’s degree in business administration, Project Management, or a related field preferred.
• At least 2-3 years of experience in an administrative or project support role, ideally within an agricultural, research, or international development environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools such as Asana, Trello, or similar platforms.