Administrative Assistant at DAI Kenya - Development Alternatives, Inc.

Key Duties and Responsibilities:

• Maintaining project files and documents.
• Providing logistical support for project events and activities.
• Performing receptionist duties: receiving and directing telephone calls, email communications, and in-person inquiries to appropriate staff members; taking and relaying messages.
• Conducting searches to find needed information, using the internet or any other sources.
• Coordinating conferences and meetings and arranging both in-house and external events.
• Taking meeting notes.
• Supporting the Operations Associate Director in the coordination and follow-up on all transportation logistics for staff, consultants and visitors as needed.
• Supporting consultants and project staff with administrative processes and requirements.
• Scheduling and confirming appointments for clients, customers or supervisors.
• Overseeing and coordinating the purchase, receipt and distribution of office supplies and stationery.
• Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation
• Familiarity with DAI systems particularly TAMIS and other project management systems
• Ensuring the safeguarding of staff and strict adherence to a zero-tolerance policy towards corruption and unethical behavior.
• Upholding DAI ethics and values in all aspects of the job.
• Providing other administrative and operational support as needed.

Qualifications

• Bachelor’s degree preferred and/or 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
• Experience using Microsoft Word, Excel, and PowerPoint.
• Strong verbal and written communication skills in English and Somali.
• Previous experience working with international NGOs or donors, such as USAID-funded projects, is preferable.
• Prior work experience in Somalia.

Skills

• Strong verbal and written communication, as well as organizational skills.
• Excellent attention to detail and the ability to plan, organize, and prioritize multiple tasks, remaining flexible while adhering to strict deadlines.
• Strong team player with a positive attitude.
• Flexible to work under pressure and respond to changing needs.
• Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.