Administrative Assistant - Expatriate Support at Frank Management Consult Ltd

Responsibilities:

• Manage immigration processes, including online procedures for Work Permit (WP), Special Pass (SP), and Alien
• Card applications and extensions– short and long term
• Maintaining a schedule of WP/SP and providing timely notifications at least two months prior to expiry.
• Oversee bid and performance security bonds logistics, and assist in the preparation of tenders/bid documents when necessary.
• Administration, Allocation and Maintenance of expatriate accommodation.
• In charge of ALL expatriate logistics on arrival in Kenya.
• Office cars and drivers’ rotas, schedules and planning.
• Tallying and keeping tab of fuel vouchers.
• Handling all travel and booking arrangements for staff members and any office events.
• Filing and managing all agreements and contracts in soft & hard copies while maintaining an indexed system with agreement dates, and providing advance notice at least three months prior to expiry.
• Maintaining confidentiality and upholding strict measures to safeguard sensitive information.
• Taking responsibility for office maintenance, ensuring a clean and organized workspace.
• Ensuring that the office is sprayed every fortnight to maintain a healthy environment.
• Maintaining stock of all office supplies stationery, printing etc.
• Any other office admin duties that may be allocate

Minimum Requirements:

• Bachelor's degree in Business Administration or related field preferred.
• 4+ years experience in administrative roles, preferably in a similar capacity.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and as part of a team.
• High level of commitment to duty, and discipline.
• Unquestionable level of integrity