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  • Posted: Apr 14, 2026
    Deadline: Apr 16, 2026
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    Gamos is a platform for professionals from diverse backgrounds to collaborate and co-create innovative solutions to address the root causes of poverty. Gamos seeks to create a more equal society by: identifying opportunities for transformative change; conducting strategic research to explore further; and mobilising key stakeholders to turn ideas into impa...
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    Administrative Assistant

    Key Duties and Responsibilities

    • Maintain an efficient record and filing system for contracts, project activities, correspondence, and other key documents to ensure easy retrieval and compliance.
    • Daily posting of supplier invoices, receipts, and journal entries.
    • Assisting with tax submissions (VAT, NSSF, NITA, PAYE)
    • Assisting in the preparation of monthly, quarterly and annual financial reports and cash flow statements.
    • Maintain the highest level of confidentiality in handling sensitive information, documents, and communications at all times.
    • Provide administrative support in the preparation, formatting, and processing of contracts, reports, and other official documentation.
    • Support the proposal development process by preparing and coordinating administrative sections of proposals and ensuring all donor and application requirements are fully met.
    • Coordinate conference, workshop, and field activity logistics, including:
    • Preparing draft budgets
    • Organising logistics including travel and accommodation for different projects
    • Sending invitations and preparing workshop materials
    • Processing per diems and reimbursements
    • Ensuring compliance with procurement and financial policies
    • Maintain and monitor grant reporting schedules, following up with project teams to ensure timely submission of reports and deliverables.
    • Track and follow up on timesheet submissions to ensure accuracy, completeness, and alignment with approved project budgets and donor requirements.
    • Support project monitoring by reviewing burn rates in the management accounting system and tracking project deadlines in coordination with the Programme Coordinator to ensure timely implementation.
    • Provide administrative support to project teams during field activities as required.
    • Prepare, process, and follow up on administrative arrangements related to official staff travel.
    • Review requisitions for goods and services to ensure:
    • Correct budget lines and objects of expenditure are charged
    • Availability of funds prior to processing
    • Provide guidance to staff on administrative procedures, processes, and best practices, liaising with central administrative or finance units where necessary.

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    Method of Application

    Interested and qualified? Go to Gamos on www.gamoseastafrica.org to apply

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