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  • Posted: Jul 28, 2022
    Deadline: Aug 6, 2022
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  • Established in 2008, Equity Group Foundation (EGF) is a not-for-profit implementing foundation based in Nairobi, Kenya that champions the social and economic transformation of the people of Africa. Born out of Equity Bank commitment to servicing the poor as part of its core business model and through its long-standing corporate social responsibility initiati...
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    Administrative Assistant, Health

    Description

    The administrative assistant shall be responsible for administrative and operational support in the execution of Health programs, initiatives, and activities in-line with the Foundation’s mission of championing access to affordable quality healthcare services. He/she shall:

    • Be responsible for procuring venues, organizing meals, stationery, accommodation bookings, vendor contracts, transport, and other logistical components of the main events.
    • Coordinate and work with vendors/suppliers to ensure they provide proper services.
    • Coordinate guest lists, food service arrangements, menu planning, decorative and table set up.
    • Monitor event registration and manage guest participation with guidance from the programs manager
    • Provide general administrative support during conferences, workshops, and various trainings.
    • Assist in developing and maintaining filing system and data base for managing Program documentation, including concept notes, project proposals, project agreements, contracts etc., ensuring easy retrieval of the same.
    • Maintain files for the Foundation and updating Health Pillar’s policies and procedure manuals (PnPs).
    • Improve/tighten storage/retrieval systems; update and manage indexes.
    • Ensure purchase requisitions for all goods and services are well documented and in line with the group’s policies
    • Work closely with EGF finance department to ensure that all invoices are correct, and the service providers are paid within one month from the date of the invoice
    • Ensure supplier creation into the ERP system to facilitate payments
    • Handle correspondences for the program
    • Respond to queries from walk in visitors about the health program
    • Organize transport for staff going for field visits, meetings; both locally and internationally.
    • Schedule program meetings and taking minutes
    • Stationery control for the program
    • Maintain an asset record for the program
    • Handle dispatch for the program
    • Handle new staff onboarding- work station allocation, set up on emails and all systems in conjunction with HR and IT.

    Qualifications

    • Bachelor’s Degree from a recognized university
    • Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
    • Prior experience & demonstrated ability in administrative functions for programmatic work
    • Experience handling donor requests and funding related documentation and reports. Experience working with development / funding partners presents an added advantage
    • Ability to prioritize and take initiative
    • A team player with strong organization, communication, and interpersonal skills
    • Creative, open-minded, flexible, able to analyze and make decisions
    • Able to set clear objectives, coordinate multiple tasks, trouble shoot and & work across teams to meet short-and long-term deadlines
    • Results driven

    Method of Application

    Interested and qualified? Go to Equity Group Foundation on equitybank.taleo.net to apply

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