Administrative Assistant Operations / HSEQ at TotalEnergies Kenya (Formerly Total Kenya Limited)

Job Description

• General efficiency and cohesion of functions within the departments.

Candidate profile 

• Secretarial & Administrative& skills,
• Office management.
• Planning & organization skills.
• I.T. Skills
• Good interpersonal and communication skills

Additional Information

The above-mentioned vacancy has arisen within the Operations/HSEQ Department. Reporting to the Operations/HSEQ Managers, the incumbent shall be responsible for the following: -

• Operations/HSEQ Managers diary:  Coordination of Operations/HSEQ Manager’s diary and his office functions.
• Travel & Accommodation:  In liaison with HR & Administration, coordinate travel & accommodation for the departmental staff, as well as Delegates on Mission to the affiliate.  Ensure that the payments for the same are processed on time.                                                                                    
• Leave & Organogram Management: Draw the Departmental Leave Plans and ensure implementation.  Keep the organograms updated.
• Depots Coordination:  Coordinate depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.

General secretarial duties: 

• Manage entire chain of documents movement to include digital archiving.
• Housekeeping for the departments.
• Follow-up on ongoing programs e.g. Share Capital / Online trainings / Surveys etc..  to ensure timely completion and possible 100% rate participation.
• HSEQ:  Observe safety and security as prescribed by HSEQ guidelines.
• Any other duties commensurate with this role