Administrative Assistant at Technical University of Mombasa

Vacancy No: TUMEL/ADM.ASS/15/04/2024

Reporting to: Human Resource and Administration Officer

Requirements/Job Specifications:

•  Diploma in Business Management or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.
•  Proven experience as an Administrative Assistant, or Office Admin Assistant;
•  Knowledge of office management systems and procedures;
•  Excellent documentation, communication, and IT skills;
•  Working knowledge of office equipment, like printers and fax machines;
•  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
•  Excellent time management skills and the ability to prioritize work;
•  Attention to detail and problem-solving skills;
•  Excellent written and verbal communication skills; and
•  Strong organizational skills with the ability to multi-task;

Key Duties and Responsibilities:

•  Assist in Proposal Writing and Tender Submissions;
•  Schedule and coordinate staff and other meetings;
•  Collate and distribute mail;
•  Prepare communications, such as memos, emails, invoices, reports, and other correspondence;
•  Write and edit documents from letters to reports and instructional documents;
•  Create and maintain filing systems, both electronic and physical;
•  Evaluate and ensure the company's compliance with the necessary statutory requirements;
•  Communicating with a variety of stakeholders; and We are committed to providing excellent services and products at outstanding valu
•  Carry out other duties and responsibilities as may be assigned from time to time by other persons in authority.

Skills & Competencies

•  Attention to detail;
•  Ability to think objectively;
•  Planning, organizing, and coordinating skills;
•  Strong communication skills;
•  Teamwork and people management skills;
•  Report writing skills;
•  Good organization, time management, and scheduling skills;
•  Basic bookkeeping experience, especially in accounts payable/receivable;
•  Experience using office management software, including word processing software and spreadsheets;
•  Typing speed of at least 60 words per minute with few errors; and
•  Ability to multitask