Latest Recruitment at Technical University of Mombasa

Vacancy No: TUMEL/ADM.ASS/15/04/2024

Reporting to: Human Resource and Administration Officer

Requirements/Job Specifications:

•  Diploma in Business Management or equivalent; additional Administrative Assistant or Secretary qualification will be a plus.
•  Proven experience as an Administrative Assistant, or Office Admin Assistant;
•  Knowledge of office management systems and procedures;
•  Excellent documentation, communication, and IT skills;
•  Working knowledge of office equipment, like printers and fax machines;
•  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
•  Excellent time management skills and the ability to prioritize work;
•  Attention to detail and problem-solving skills;
•  Excellent written and verbal communication skills; and
•  Strong organizational skills with the ability to multi-task;

Key Duties and Responsibilities:

•  Assist in Proposal Writing and Tender Submissions;
•  Schedule and coordinate staff and other meetings;
•  Collate and distribute mail;
•  Prepare communications, such as memos, emails, invoices, reports, and other correspondence;
•  Write and edit documents from letters to reports and instructional documents;
•  Create and maintain filing systems, both electronic and physical;
•  Evaluate and ensure the company's compliance with the necessary statutory requirements;
•  Communicating with a variety of stakeholders; and We are committed to providing excellent services and products at outstanding valu
•  Carry out other duties and responsibilities as may be assigned from time to time by other persons in authority.

Skills & Competencies

•  Attention to detail;
•  Ability to think objectively;
•  Planning, organizing, and coordinating skills;
•  Strong communication skills;
•  Teamwork and people management skills;
•  Report writing skills;
•  Good organization, time management, and scheduling skills;
•  Basic bookkeeping experience, especially in accounts payable/receivable;
•  Experience using office management software, including word processing software and spreadsheets;
•  Typing speed of at least 60 words per minute with few errors; and
•  Ability to multitask

go to method of application »

Vacancy No.  TUMEL/PO/15/04/2024

Reporting to: Managing Director

Duties and Responsibilities:

•  Implementation of Public Procurement and Asset Disposal Act, 2015, Regulation 2020 and ensuring adherence to the laid down Procedures and policies;
•  Assisting Supply Chain Management Services function in the day-to - d a y duties, innovation, and design of Supply Chain Management operations and procedures;
•  Counter check suppliers' invoices with original quotations or tender documents and ensure original terms have been adhered to;
•  Determining and proposing methods and strategies for handling the Supply Chain Management Function;
•  Offering secretariat services to various procurement and disposal committees;
•  Improvement of strategies that are adaptive to the changing Environment and Technology;
•  Advising the Accounting Officer on Supply Chain Management matters;
•  EnsuringHigh Professionalism and Supply Chain Management Standards;
•  Consolidation of the Enterprise Procurement Plan and ensure its full implementation;
•  Preparing and publishing of the tender awards;
•  Operationalization of e-Government Procurement Strategies and Inventory Management;
•  Liaising with suppliers to ensure timely delivery of goods and services;
•  Maintaining and updating a list of pre-qualified suppliers;
•  Undertaking market surveys to ensure the Enterprise obtains value for money;
•  Ensuring safe custody of all procurement records including appropriate documentation of files;
•  Provision of appropriate guidance on the Supply Chain Management Policy matters;
•  Assisting in procurement planning and budget preparation as per existing laws, regulations, and enterprise procurement policies;
•  Preparation of tender documents, publishing, and evaluation;
•  Giving of Professional Opinions to the Accounting Officer;
•  Disposal of assets in compliance with the relevant Laws and Regulations; and
•  Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Qualifications and Requirements:

•  Must possess a Bachelor’s Degree in Supply Chain Management or Logistics or a related field;
•  Must have at least five (5) years of relevant work experience in the Public Sector or Private Sector;
•  Demonstrated professional competence through an understanding of Supply Chain Management and emerging Supply Chain Management trends and techniques;
•  Understanding of legal and regulatory provisions in the profession;
•  Be conversant with current and relevant government policies on procurement;
•  MUST be registered with Kenya Institute of Supplies Management (KISM) in good standing and have a Valid Practicing License.

Personal Attributes

•  Highest Integrity
•  Ability to get on well with a diverse workforce.
•  Good Knowledge in the professional field of specialization
•  Good communication skills
•  Ability to take instructions
•  Good organizational and supervisory skills

Skills & Attitudes

•  Good knowledge of the Employment Laws of Kenya
•  Planning, organizing, and coordinating skills
•  Good communication &negotiation skills
•  Teamwork and people management skills
•  Report writing skills
•  Ethics and Integrity

go to method of application »

Vacancy No. TUMEL/HR&ADM/FO/15/04/2024

Reporting to the Managing Director

The Finance Officer will be responsible for the overall financial activities of the company, create forecasting models, assess risk in investments, and ensure all accounting activities comply with relevant laws and regulations. The Finance Officer will ensure proper maintenance of TUMEL financial records and accounts and the smooth functioning of all TUMEL finance operations. The Finance Officer will also be in charge of processing and recording all financial transactions; financial reporting to the Board and Management; managing relationships with suppliers and partner organizations; and ensuring the company meets its statutory and regulatory obligations on time, among other responsibilities.

Key Duties and Responsibilities

•  Ensure the development of financial policies to guarantee a standardized system of operations in the management of the Enterprise finances;
•  Preparation of the quarterly reports and financial statements for submission on or before the statutory deadline;
•  Develop and maintain timely and accurate financial statements and reports that are appropriate for the organization and in accordance with generally accepted accounting principles.
•  Develop, implement, and ensure compliance with internal financial and accounting policies and procedures;
•  Ensure all payments are correctly authorized, recorded, and paid;
•  Ensure monthly reconciliation of all bank accounts done;
•  Ensure all financial transactions are correctly recorded in the accounting system
•  Prepare monthly financial management accounts;
•  Review monthly results and implement monthly variance reporting;
•  Manage the cash flow and prepare cash flow forecasts in accordance with the policy;
•  Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll;
•  Update the Board and Management regarding changes in legislation or regulations that may affect the Enterprise’s business operations;
•  Advise senior management on all situations which have the potential for a negative impact on internal controls or financial performance;
•  Ensure statutory deductions and other remittances are executed on time;
•  Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate;
•  Support Management in preparation of the annual budget and project-specific budgets
•  Ensure timely financial reporting;
•  Ensure up-to-date company assets record and insurance cover;
•  Facilitating internal and external audits and implementing recommendations of audit management letters implementing recommendations of accounting, systems and compliance audits;
•  Ensure participation of Finance Department staff in continual training programs and career advancement;
•  Evaluation of staff in the Finance Department to ensure adherence to the performance targets; and
•  Perform any such other duties as may be assigned or delegated by the Managing Director.

Professional Qualifications, Requirements and Experience

•  Bachelor’s Degree in Commerce {Accounting/Finance option} OR Bachelor’s Degree in Accounting/Finance OR Business Administration {Accounting/Finance option} OR equivalent qualification from a recognized institution;
•  Must have served for a minimum of 5 years in the field of Accounting and Finance;
•  Must be a CPA (K) or equivalent and be a member of the Institute of Certified Public Accountants (ICPAK);
•  Audit background is an added advantage;
•  Working experience with QuickBooks and any other Enterprise Resource Planning (ERP) System will be an added advantage;
•  High attention to detail and excellent analytical skills; and
•  Experience with iTax system and the month-end/year-end close process.

Personal Attributes

•  Excellent written and spoken English.
•  Accuracy and strong attention to detail
•  Proactive approach to work, self-motivation and a team player.
•  Proficiency in Microsoft Office
•  Excellent interpersonal skills, and ability to deal with people from different cultures.
•  Flexibility to work and adapt to changing demands and circumstances.
•  Ability to train basic skills in Finance for Non-Finance Personnel.
•  Possess excellent communication skills.
•  Good organizational skills.
•  Excellent decision-making ability.
•  Able to supervise staff.
•  Must display a high level of integrity and reliability.
•  Must have good interpersonal attributes.

go to method of application »

Vacancy No.TUMEL/K.Stew/15/04/2024

Reporting to: Cook

The Kitchen Steward will be responsible for maintaining cleanliness in the kitchen, all utensils and kitchen floors. You will also work hand-in-hand with the other kitchen staff to ensure smooth production of food.

Professional Qualifications, Requirements/Job Specifications and Experience

•  KCSE certificate and 1 year work experience as a Kitchen Steward
•  Valid medical health certificate (If successful)

OR

•  KCPE Certificate and 2 years work experience as a Kitchen Steward
•  Valid medical health certificate (If successful)

Key Duties and Responsibilities:

•  Ensuring the kitchen is clean well well-maintained and organized at all times;
•  Responsible for the cleanliness and sanitizing of all surfaces;
•  Keeping floors and work areas clear of hazards and obstructions;
•  Cleaning dry goods store, cold room, freezer room and shelves;
•  Ensuring the sink is always clean with a clean dish rack;
•  Collect and remove trash from all areas of operation;
•  Ensure waste bins are kept clean and tidy;
•  Cleans and sanitizes pots, pans utensils, and other minor equipment routinely used in the kitchen;
•  Coordinating and working in relation with other cleaning teammates;
•  Preparing an efficient cleaning routine;
•  Using general cleaning equipment and chemicals properly;
•  Wash kitchen walls when required;
•  Ensuring that all health and safety regulations are adhered to;
•  Immediately notifying the chef of occurring deficiencies or requirements for repairs
•  Keeping all public spaces or environments neat;
•  Cleaning glass surfaces, mirrors, and windows;
•  Ensuring that the prescribed uniform is worn and is neat and clean; and
•  Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Personal Attributes

•  Organized and a great team player
•  Flexibility to work in shifts
•  Good physical health and stamina
•  Passionate about maintaining a clean and safe working environment
•  Understanding of food safety and hygiene
•  Ability to work with little or no supervision while meeting high-performance standards
•  Excellent communication/interpersonal skills
•  Ability to follow instructions

Skills & Attitudes

•  Ability to maintain a positive, friendly attitude even under high pressure
•  Professional attitude and appearance
•  Ethics and Integrity