Administrative Assistant (Temporary) ,Accident and Emergency at Aga Khan University Hospital

Job Purpose:

Responsible for running and coordinating the day-to-day administrative duties and clerical support to the department.

Responsibilities:

• Assist in all administrative tasks related to Emergency Department.
• Maintain fee notes for all physicians on temporary basis in the department.
• Meeting organization: schedule meetings and appointments and ensure all support and logistics for meetings are provided before the start of the meetings.  Attend meetings and take minutes; Follow up and closure of action items from meeting discussions.
• Ensure operation of all equipment in the department, by completing preventive maintenance requirements; calling for repairs and maintaining equipment inventories.
• Maintain a filing system of records and retrieving information as and when required.
• Assist in organizing and preparing medical reports
• Maintain a supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain and update the physician duty rota.
• Maintain and update the pool summary of both doctors and nurses.
• Providing periodic reports as and when required.
• Complete any other duties assigned by the manager.

Requirements:

• A diploma in Secretarial Studies or equivalent/Degree in Business Administration will be an added advantage.
• KCSE with a minimum of grade C or equivalent
• At least 2 years of experience in a similar role
• Excellent interpersonal/communication skills
• Excellent organization skills
• Attention to detail and problem-solving skills
• Capacity to manage several tasks and requests simultaneously
• Has initiative and is proactive
• Possess good discretion and judgment
• Excellent telephone handling skills
• Good grooming and self-presentation

Closing Date: 28/09/2022