Administrative Management Assistant (Facility Manager Assistant) at U.S. Embassy to Kenya

Duties

Performs construction project inspections and assists the Facility Manager (FM) with oversight of locally employed staff and American escorts in the Facility Management Office (FAC). In accordance with the local building code and safety requirements, oversees maintenance and construction projects in Government owned and leased properties. Serve as Contracting Officer Representative (COR) on construction and maintenance contracts for FAC. Manages the staff responsible for work orders and authorizing procurement requests. Partners with the FM to provide direction and managerial functions to support FAC staff. Assist with performance management, conduct reviews, and hiring. The jobholder will be directly supervised by the Senior Facility Manager.  This position requires a Public Trust Security Clearance.

Qualifications and Evaluations

Requirements:

The jobholder must have a valid Kenyan driver's license. 

Education Requirements:

Option 1

Education: Two years of college studies is required.

EXPERIENCE: Minimum of 2 years of experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.

Option 2 (Substitution)

EDUCATION & EXPERIENCE:

High School Plus 5 years’ experience in facility management, maintenance operations, construction, or real estate property management, including managing multidisciplinary personnel is required.

JOB KNOWLEDGE: Understanding of construction principles and construction drawings is required. Working knowledge of maintenance operations and procedures, international building codes and inspection practices is required. Knowledge of general safety principles that apply to work and living spaces is required.

Evaluations:

LANGUAGE: English Level IV (Fluent) Reading/speaking /writing is required.

SKILLS AND ABILITIES: 

• Advanced managerial, supervision and scheduling skills. Ability to effectively delegate as appropriate and provide technical and organizational guidance during time-sensitive situations. Have excellent project management and organizational skills. Excellent customer service skills. Ability to write statements of work, staff notices, and performance management documents. The jobholder must have a valid Kenyan drivers license. Proficiency in the Microsoft Office Suite. Ability to use DOS proprietary software (ILMS/Ariba/MyServices/GMMS).