Administrative Officer III - 2 Posts at National Drought Management Authority

Job Reference Number NDMA V/No.7/4/2026

Position Summary/ Purpose

Administrative Officers are responsible for administrative support services such as official transport, security services, vehicle servicing and maintenance, coordination of cleaning services, messenger and registries, supervision of support staff, operationalization of services delivery, ensuring timely and efficient communication and co-ordination in the Authority, monitoring and evaluation of matters pertaining to administration, enforcement and service delivery in the Authority and handle routine operational issues in the department (Division)

Job Specifications
Specific Duties and responsibilities will include: -

• Assist in developing of policies and guidelines for administrative purposes.
• Maintenance and servicing of motor vehicles.
• Maintenance of office buildings.
• Allocation of offices.
• Co-ordinate transport services, including allocation of vehicles and supervision of drivers.
• Co-ordinate registry services.
• Assist in ensuring all vehicles have valid certifications (e.g., certificates of road worthiness/inspection) and adhere to national transport safety standards
•  Assist in daily scheduling, allocation, and tracking of vehicles and drivers for official duties.
• Assist in preparing maintenance/repair schedules for vehicles, motorcycles, and generators to ensure they are roadworthy. Assist in supervising drivers and ensuring they adhere to safety rules, procedures, and ethical conduct.
• Assist in monitoring and managing fuel consumption, fuel supplies, and spare parts inventory.
• Assist in maintaining accurate records, including vehicle logs, registration, insurance, daily inspection reports, and accident reports.
• Assist in producing monthly reports on vehicle usage and operational efficiency.
• Assist in ensuring all vehicles have valid certifications (e.g., certificates of road worthiness/inspection) and adhere to national transport safety standards

For appointment to this grade, an officer must have:

• Diploma in Management, Administration or related from a recognized institution
• Proficiency in Computer applications
•  Fulfill the requirement of Chapter Six of the Constitution