Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013. The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.
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Work closely with the Site Coordinator, Study Coordinator, Administrators, and Management Team to contribute operational information, develop and implement action plans, and ensure policies, procedures, and systems are effectively executed.
Analyze and improve operational processes, including workflow, staff and space requirements, equipment layout, productivity, quality standards, and customer-service performance; identify trends, resolve problems, and complete audits.
Maintain a safe and healthy work environment by establishing, enforcing, and complying with institutional standards, procedures, and legal regulations.
Serve as the primary point of contact for research project client issues related to equipment quality, service delivery, accidents, or on-site incidents, ensuring timely resolution.
Communicate client and project-related operational issues to the operations team and implement continuous improvements to enhance client experience and address complaints.
Develop and manage study site operational systems, including product handling, storage requirements, equipment utilization, and processes for receiving and managing supplies and equipment.
Coordinate procurement activities by following up on supply requisitions with the KEMRI Institutional Procurement Department and assisting in managing relationships with key operational vendors.
Liaise with the procurement committee and institutional procurement department to coordinate quotation review, analysis, and approval processes.
Ensure timely delivery of supplies by following up with vendors and reviewing the accuracy of Delivery Notes and Goods Received Notes.
Oversee inventory and asset management, including inventory analysis, shipping, effective utilization of project inventory, maintaining accurate inventory data, reducing sub-rental expenses, updating the asset register, conducting quarterly asset verification, and ensuring proper asset labeling.
Vacancy Requirements:
Bachelor of Business Administration or equivalent Mandatory
Previous experience working with remote teams (desirable) Added Advantage
Proficiency in Microsoft PowerPoint, Word, and Excel is a must Mandatory
Excellent communication skills – interpersonal, written and verbal Outstanding attention to detail Mandatory
Proficiency in administrative procedures and systems, managing files and records, presentations and other office procedures Mandatory
Ability to work without supervision and be self-motivated and an excellent team player with a cooperative work style Mandatory
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