Administrative Officer at Reeds Africa Consult

• To provide efficient administrative and clerical support to ensure smooth day-to-day operations within the organization. The Admin Officer is responsible for maintaining office systems, coordinating logistics, managing records, and supporting departments in achieving operational effectiveness.

Job Description

Key Responsibilities:

• Office Management:
• Ensure the office environment is well maintained, organized, and fully equipped.
• Manage office supplies, stationery, and inventory; raise purchase requests as needed.
• Oversee cleaning, security, and general upkeep of the office premises.
• Documentation & Records Management:
• Maintain both physical and digital filing systems for easy retrieval and reference.
• Handle incoming and outgoing correspondence including letters, emails, and deliveries.
• Support document preparation, printing, binding, and scanning.
• Travel & Logistics Coordination:
• Arrange local travel, accommodation, and meeting logistics for staff and visitors.
• Manage vehicle bookings and fuel usage records (where applicable).
• Track and renew office licenses, subscriptions, and contracts.
• Administrative Support to Teams:
• Provide clerical and operational support to departments such as HR, Finance, and Operations.
• Assist with scheduling meetings, preparing agendas, and taking minutes when required.
• Follow up on assigned tasks and maintain logs of administrative activities.
• Vendor & Service Provider Liaison:
• Coordinate with office vendors for utilities, supplies, repairs, and service maintenance.
• Ensure timely payments and delivery of services.
• Compliance & Reporting:
• Ensure adherence to organizational administrative policies and procedures.
• Generate regular reports on office operations, usage of resources, and logistics activities.

Job Requirements

Qualifications & Experience:

• Diploma or Degree in Business Administration, Office Management, or a related field.
• Minimum 2–3 years’ experience in administrative support or office coordination.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic procurement and logistics processes is an added advantage.