Procurement Consultant at African Union - InterAfrican Bureau for Animal Resources

Main Functions

Main functions include:

• Establish and maintain an on-line procurement monitoring, tracking and reporting system in accordance with AU procurement, financial management and data management requirements.

• Receive requests and initiates procurement actions from Unit and project staff, and others as appropriate.
• Lead actions in support of routine and emergency procurement actions by working closely with the agency Finance Officer and the Procurement, Travel and Stores Division to ensure appropriate fiscal management (e.g., cost allocation and reconciliation reporting) and procurement (e.g., documentation, work- flow and approvals) practices are followed.
• Liaise with Unit and project staff as needed on all issues relating to the preparation, processing, and subsequent reporting on requested procurements, including delivery and reception dates for goods and services.

Specific Responsibilities

Under the direct supervision of the SHRA and the overall direction of the Director of AU-IBAR. He/she shall perform the following tasks:

1. Provide procurement processing updates and routine documents and reports to the Office as required
2. Ensure all relevant documentation are maintained in accordance with appropriate IBAR data security and access controls, and records management system requirements, including digitalization of all documents.
3. Deliver reports in accordance with the appropriate requirements of the Department and Commission, applicable donor agreements, and both internal and external audit guidelines.
4. Initiate requests to all IBAR staff for inputs in the development of the Annual Procurement Plan.
5. Compile and deliver the Annual Procurement Plan summary report and other periodical reports, including those requested by partners, in keeping with stated reporting requirements and deadlines;
6. Perform other related duties and responsibilities as may be assigned by the supervisor.

Academic Requirements

The incumbent should have the following qualifications: -

• University Master's Degree in Procurement and Logistics, Supply Chain Management/Materials Management, Business Administrations or related field; Membership to a professional body such as CIPS will be an added advantage with 7 years continuous experience in providing procurement, logistics or related program management services support for a public and/or private sector agency or program of considerable complexity and size; of experience out of which 3 at a supervisory level.

OR

• University Bachelor Degree in Procurement and Logistics, Supply Chain Management/Materials Management, Business Administrations or related field; With 10 years of experience in continuous experience in providing procurement, logistics or related program management services support for a public and/or private sector agency or program of considerable complexity and size; relevant domain out of which 5 at a supervisory level.

Required Skills

1. Professionalism - Proven expertise and demonstrated in-depth technical knowledge in procurement processes
2. Leadership: ability to lead and coordinate a team of professionals from diverse origins and backgrounds
3. Planning and organising - Proven ability to plan and organise work within a project; ability to make timely decisions;
4. Communication - Effective written, oral and presentation skills, particularly ability to present information in a concise and accurate manner; ability to develop consensus among people with varying points of view.
5. Teamwork: Excellent interpersonal skills and ability to operate effectively across organisational boundaries; ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.
6. Judgement/Decision-making - Good judgement and initiative, imagination and resourcefulness, energy and tact, ability to ensure an effective work structure to maximise productivity and achieve Unit’s goals.
7. Well-developed computer skills including word processing, spreadsheet applications and use of the Internet are required.
8. Time management – ability to adhere to set targets and deadlines

Work Experience

1. At least, 7 years related experience in Procurement in research or government institutions or international organizations.
2. At least 5 years’ experience in the following:
   • Comprehensive knowledge in legal/contract management,
   • Experience in routine and emergency procurement processing and reporting, shipping and receiving, and inventory control in medium to large organizations.
   • Experience in supporting and leading development of complex procurements, e.g., purchase orders, contracts grants and cooperative agreements.
   • Monitoring and Evaluation,
   • Office and project management.
3. Experience in an international work environment is highly desirable
4. A minimum of 3 years in a senior management position.