Executive Secretary at Agricultural Finance Corporation (AFC)

Duties and responsibilities will entail:
Any other relevant work that may be assigned to the job holder from time to time

Person Specifications:
For appointment to this position a candidate must have: 

• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or Bachelor’s degree in Social Sciences or any other equivalent qualification from a recognized institution.
• Receive incoming calls and respond to general queries in order to ensure that the callers’ needs are promptly addressed; 
• Receive and screen visitors and clients to the Managing Director’s office and ensure that they are assisted in good time;
• Provide secretarial and administrative support to the Chairman of the Board of Directors and Managing Director’s office to include but not limited to typing letters, reports, and other correspondences; dispatching mails, sorting and photocopying documents as required;
• Maintain the Managing Director’s files and documents to ensure safe custody and ease of retrieval of all confidential records and documents;
• Receive, stamp and sort out incoming letters and other correspondences to the Managing Director’s office and dispatch them to the appropriate officers in the Corporation;
• Maintain the Managing Director’s diary of events and ensure that the Managing Director is reminded of the engagements in a timely manner;
• Organize the Managing Director’s travel arrangements and ensure that air tickets and visas are where applicable are obtained in good time; 
• Administer the Managing Director’s office imprest, maintain accurate records of all purchases and prepare monthly imprest reconciliation;
• Maintain custody of the Board of Directors’ minutes book and the Corporations seal; 
• Requisition for office supplies for the Managing Director’s office and ensure that the supplies are used economically; and
• At least four (4) years of experience in office administration or a relevant position in a comparable position in the Public Service/Private Sector;
• Proficiency in computer applications
• Fulfilling the requirements of chapter Six.