Assistant Director, Administration at Kenya Marine and Fisheries Research Institute (KMFRI)

(KMFRI Grade 4) 

Duties and responsibilities of the officer entail:-

• Advising management on administrative policies, procedures and regulations;
• Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;
• Responsible on day-to-day operations on transport activities through authorizing official engagement to ensure smooth and timely operation;
• Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;
• Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;
• Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the institute;
• Coordinating disaster management activities in the institute;
• Ensuring staff appraisals and staff development of the department; 
• Initiating administrative staff training and development and other policy matters;
• Providing cross-functional liaison for administrative matters;
• Facilitating meetings, conferences and other special events;
• Ensuring general maintenance of office equipment’s and building is undertaken;
• Generating administrative reports on repairs and maintenance;
• Ensuring acquisition of legal documents such as motor vehicle and assets insurances;
• Facilitating renewal of insurance policies for company property and motor vehicles.

Requirements for Appointment/Person Specifications

• At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;
• Master’s degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;
• Bachelors Degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;
• Minimum KCSE C+ (plus) or its equivalent;
• Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;
• Member of a relevant professional body in good standing;
• Proficiency in computer applications;
• Demonstrated good results in work performance; and
• Meets the requirements of chapter six of the constitution.

Key competencies and Skills

• Strategic and innovative thinking
• Mentoring, coaching and leadership skills;
• Good interpersonal and negotiation skills;
• Organization skills; 
• Strong communication and reporting skills;
• Problem solving skills;
• Analytical skills; and
• Conflict resolution skills.