Assistant Director, Human Resource and Administration (Human Resource and Administration Division) at Kenya Institute for Public Policy Research and Analysis (KIPPRA)

Job Specifications

Duties and responsibilities will entail:

• Coordinating, formulating, implementing, and reviewing policies, strategies, frameworks, work plans, budgets, legislations, guidelines, standards, norms, rules, procedures, and regulations for the department
• Overseeing development, implementation, monitoring, and reviewing of the Departmental annual budgets, procurement and disposal plan, annual performance contract, and the Department’s annual reports
• Advising on succession management and preparation of human resource plans
• Managing staff separation and processing of terminal benefits
• Spearheading development, implementation and review of the performance management system of the Institute
• Conducting research and developing strategies for best practices and on emerging trends in human resource management and development
• Providing technical support in supervision, coaching, mentoring, training, and development of all staff to ensure an efficient and motivated team in the department
• Overseeing implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the department
• Coordinating the implementation of a robust performance management system within the Department through providing oversight of the delivery of the annual performance contract and the strategic plan.
• Spearheading training and development programmes in the Institute
• Coordinating implementation of risk management policy and strategies that ensure the department has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management
• Providing technical advice to ensure continuous improvement of business processes and controls in the Department and develop mechanisms for corporate consultations
• Spearheading stakeholder engagement and enhancement of the corporate image of KIPPRA.
• Coordinating recruitment, deployment, remuneration, staff performance, development and discipline of human resources
• Coordinating establishment and monitor the human resource management information systems
• Contributing to a corporate culture that promotes ethical practices and good citizenship within the Division
• Coordinating employee satisfaction survey for the Institute
• Coordinating development and implementation of employee grievance handling mechanisms
• Maintaining a conducive working environment by providing welfare services and maintenance of physical infrastructure
• Coordinating implementation of staff medical scheme, Work Injury Benefit Act, Group Life Assurance and Group Personal Accident, gratuity, pension scheme and other staff welfare issues
• Coordinating customer satisfaction survey for the department
• Monitoring the implementation of business continuity plans for the department
• Maintaining a Risk Management Register for the department

Job Specification

Qualifications

Person specifications

For appointment to this grade, a candidate must have:

• Cumulative Service period of at least twelve (12) years’ of relevant experience three (3) of which should have been at the grade of Principal Human Resource Officer or comparable position;
• Bachelor’s degree in any of the following disciplines:- Human Resource Management, Industrial psychology, personnel management or equivalent qualification from a recognized institution;

OR

• Bachelor’s degree in any of the following disciplines: Psychology, sociology, anthropology, business management, administration, Economics or its equivalent qualification, and a diploma in Human Resource Management, Industrial psychology, personnel management or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines:- Human Resource Management/ Development, Public/Business Administration or equivalent qualification from a recognized institution
• Membership from the Institute of Human Resource Management (IHRM) and in good standing;
• Certified Human Resource Professional (CHRP);
• Certificate in management course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated professional competence, managerial and administrative capability as reflected in work performance and results.
• Show merit and ability as reflected in work performance and results

Functional Skills, Behavioral Competencies and Attributes:

• Leadership and supervisory skills
• Strategic management skills
• Problem solving skills
• Analytical skills
• Organizational skills
• Negotiation skills
• Proficiency in economic modelling
• Proficiency in computer applications including statistical software Presentation skills
• Communication and interpersonal skills
• Team building skills
• Presentation skills
• Communication and interpersonal skills
• Team building skills