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  • Posted: Feb 27, 2025
    Deadline: Mar 5, 2025
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  • Our mission is tp provide affordable, accessible and sustainable quality services, enhancing community participation and creating a secure climate for political,social and economic development through the commitment of a motivated and dedicated team.
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    Assistant Director, Office Administrative Services

    Job Requirement

    For appointment to this grade, an officer must have:

    • Served in the grade of Principal Office Administrator for a minimum period of three (3) years.
    • Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

    OR

    • Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

    OR

    • Bachelor’s degree in Social Sciences plus Business Education Single and Group Certificates (BES & GC) Stage I, II, and III from the Kenya National Examination Council in the following subjects:
      • Shorthand III (minimum 120 w.p.m)
      • Typewriting III (50 w.p.m)/Computerized Document Processing III
      • Business English III/Communications II
      • Commerce II
      • Office Management III/Office Administration and Management III
      • Secretarial Studies II
    • Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institute.
    • Certificate in Computer Application from a recognized institution.
    • Demonstrated professional competence in the management of office administrative services.

    Job Description

    Duties and responsibilities at this level will entail:

    • Using e-office to research and process data.
    • Operating office equipment.
    • Attending to visitors/clients.
    • Handling telephone calls.
    • Handling customer inquiries and complaints.
    • Coordinating schedules of meetings and appointments.
    • Coordinating travel arrangements.
    • Ensuring security of office records, equipment, and documents, including classified materials.
    • Ensuring security, integrity, and confidentiality of data.
    • Establishing and monitoring procedures for record-keeping of correspondence and file movement.
    • Maintaining an up-to-date filing system in the office.
    • Preparing responses to correspondence.
    • Managing office protocol and etiquette.
    • Any other office administrative services duties that may be assigned.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Nairobi City County Public Service Board on cpsb.nairobi.go.ke to apply

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