Assistant Director Supply Chain Management at National Quality Control Laboratory (NQCL)

Job Specifications

Duties and responsibilities at this level will entail;

• Coordinating development, implementation and review of Supply Chain Policies, procedures and guidelines;
• Providing technical advice and support to the relevant stakeholders on matters relating to procurement process and procedure as guided by the relevant procurement laws and regulations;
• Facilitating design of procurement processes and systems;
• Ensuring efficient procurement of goods, services and works;
• Guiding preparation of procurement plans in accordance with the budget process;
• Initiating preparation of the Laboratory’s procurement plan;
• Facilitating Supplier sensitization forums for Youth, Women and PWDs and small and micro-enterprises to facilitate compliance to 30% access to Government Procurement opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA,2015;
• Initiating preparation, publishing and invitation of tenders, proposals and quotation in line with procurement procedure;
• Ensuring registered suppliers list for the Laboratory is maintained and published on the Laboratory’s website and Public Procurement Information Portal (PPIP)in accordance to executive order No. 2 of 2018;
• Guiding preparation of contract documents in line with the award decision, contract variations and modifications in strict adherence to Sec. 139 (1)9b) of the Act and Regulation 132(1);
• Verifying and submitting tender and contract documents for approval by Director/ CEO;
• Coordinating the development of appropriate measures to guarantee the safety and security of the goods and ensure compliance while working in warehouse;
• Coordinating the stock-taking process, reconciliation and physical verification exercise in close liaison with the relevant departments and submit the monthly, quarterly and annual reports;
• Ensuring reorder levels of store are maintained to facilitate smooth running of the Laboratory by replenishing stock in good time;
• Evaluating suppliers and contractor’s performance; and
• Conducting analysis reports on performance for forecast and budgets.

Person specifications

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Supply Chain Management Officer;
• Bachelor degree in any of the following discipline: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized institution; OR
• Bachelor degree in any of the following fields: Business Administration, Finance and Accounts, Commerce or any other relevant qualification AND Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution;
• Master’s degree in any of the following disciplines: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized institution;
• Membership to Kenya Institute of Supplies Management (KISM);
• Valid Practicing License;
• Leadership course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications.