Current Openings at National Quality Control Laboratory (NQCL)

Job Specifications:

The Deputy Director Quality Assurance will be responsible for the following functions:

• Develop, review and implement policies, strategies, guidelines and procedures for sample management and client services;
• Provide oversight and verification of quotations, methods of analysis and request forms against the analysis undertaken in the Laboratory;
• Coordinate receipt of samples or consignment and ensure conformity to the set regulations and procedures;
• Ensure an optimal and appropriate working environment and the necessary infrastructure and equipment for access and storage of samples;
• Establish and maintain a data repository/ inventory of Manufacturer’s methods and validation data, client samples, clients listing, costing, certificates among others;
• Ensure data security, protection and tracking through the Laboratory information system;
• Advice on the invoicing for services rendered;
• Prepare samples for issuance to analysts and co-ordinate the labelling, prioritization, and distribution of samples to different Units;
• Ensure proper disposal of samples in accordance with all applicable procedures;
• Ensure safety and compliance to the regulatory requirements, standards, laws and licensure in operations;
• Build capacity through inductions, training and mentorship of personnel in sample handling and client management;
• Undertake performance management of the department including performance contracting and appraisal;
• Develop and manage budgets. procurement plans and workplans for the department;
• Ensure efficiency in the day-to-day operations of the sample management facility and co-ordinate administrative and technical matters; and
• Handle client queries and complaints relating to technical matters.

Person specifications:

The following are the recognized qualification; for the purpose of this Career guideline:

• Cumulative service period of fifteen15 year’s relevant work experience three (3) of which should have been at a management level or in a comparable position.
• Bachelor’s Degree in Pharmacy, Biochemistry, Analytical Chemistry, Environmental Health or its equivalent qualification from a recognized institution;
• Master’s Degree in any of the following Pharmaceutical Analysis, Pharmacology, Microbiology, Biotechnology, Pharmacognosy and Complementary Medicines or its equivalent qualification from a recognized institution;
• Certificate of Registration as a Pharmacist from Pharmacy and Poisons Board;
• Membership to a relevant professional body;
• Valid practicing license from Pharmacy and Poisons Board;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Certificate in ISO 17025 from an accreditation body;
• Certificate in Occupational Safety and Health;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6).0f Constitution of Kenya, 2010.

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Job Specifications:
Duties and responsibilities at this level will entail;

• Coordinating development, implementation and review of internal audit systems, procedures, guidelines and strategic Internal audit framework to provide assurance on the effectiveness of the Laboratory’s management operations and internal controls;
• Guiding preparation of audit programs to ensure that audits are planned and professionally managed for purposes of adequacy in audit findings;
• Providing guidance in assessing the effectiveness of risk mitigation plans;
• Coordinating review of the adequacy of the Internal Control systems to mitigate risks;
• Coordinating the audit activity diary;
• Facilitating execution of audits/ investigations;
• Supporting various Departments in setting control measures;
• Reviewing correctness and accuracy of accounting information/ records maintained by the Laboratory;
• Guiding planning and leading execution of information security audits across the Laboratory;
• Inspecting and evaluating financial and information systems, management procedures and security control;
• Investigating and assessing potential risks for assigned projects and accounts;
• Ensuring compliance to operation system with corporate security policies and related government regulations;
• Assessing the exposure resulting from ineffective or missing control practices;
• Interpreting audit results against defined criteria;
• Providing independent assurance on risk management process on both design and operation;
• Establishing a follow up mechanism on recommendations received from all internal and external audits;
• Evaluating progress of implementation and effectiveness of action taken; and
• Coordinating the preparation of audit reports on completion of each audit engagement to ensure issuance to Management for implementation of recommended actions.

Person specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of 12 years’ relevant work experience, three (3) of which should have been at the grade of Principal Internal Auditor or in a comparable position.
• Bachelor’s Degree in any of the following discipline: Commerce (Accounting/ Finance Option), Business Management (Accounting/ Finance Option), Economics or equivalent qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting Option) or equivalent qualification from a recognized institution;
• Passed part III of Certified Public Accountants Examination or its equivalent qualification from a recognized Institution;
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Institute of Internal Auditor (IIA) or Information Systems Audit and Control Association (ISACA);
• Certification in any of the following: Risk Management Assurance (CRMA) in good standing: Certified Fraud Examiner (CFA) OR Internal Audit Quality Assessor;
• Leadership course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications.

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Job Specifications

Duties and responsibilities at this level will entail;

• Coordinating development, implementation and review of Supply Chain Policies, procedures and guidelines;
• Providing technical advice and support to the relevant stakeholders on matters relating to procurement process and procedure as guided by the relevant procurement laws and regulations;
• Facilitating design of procurement processes and systems;
• Ensuring efficient procurement of goods, services and works;
• Guiding preparation of procurement plans in accordance with the budget process;
• Initiating preparation of the Laboratory’s procurement plan;
• Facilitating Supplier sensitization forums for Youth, Women and PWDs and small and micro-enterprises to facilitate compliance to 30% access to Government Procurement opportunities as Article 227 and Article 55 of the Constitution of Kenya, 2010 and PPDA,2015;
• Initiating preparation, publishing and invitation of tenders, proposals and quotation in line with procurement procedure;
• Ensuring registered suppliers list for the Laboratory is maintained and published on the Laboratory’s website and Public Procurement Information Portal (PPIP)in accordance to executive order No. 2 of 2018;
• Guiding preparation of contract documents in line with the award decision, contract variations and modifications in strict adherence to Sec. 139 (1)9b) of the Act and Regulation 132(1);
• Verifying and submitting tender and contract documents for approval by Director/ CEO;
• Coordinating the development of appropriate measures to guarantee the safety and security of the goods and ensure compliance while working in warehouse;
• Coordinating the stock-taking process, reconciliation and physical verification exercise in close liaison with the relevant departments and submit the monthly, quarterly and annual reports;
• Ensuring reorder levels of store are maintained to facilitate smooth running of the Laboratory by replenishing stock in good time;
• Evaluating suppliers and contractor’s performance; and
• Conducting analysis reports on performance for forecast and budgets.

Person specifications

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Supply Chain Management Officer;
• Bachelor degree in any of the following discipline: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized institution; OR
• Bachelor degree in any of the following fields: Business Administration, Finance and Accounts, Commerce or any other relevant qualification AND Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution;
• Master’s degree in any of the following disciplines: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce (Supplies Management Option), or any other equivalent and relevant qualification from a recognized institution;
• Membership to Kenya Institute of Supplies Management (KISM);
• Valid Practicing License;
• Leadership course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications.

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Job Specifications

Duties and responsibilities at this level will entail;

• Initiating the development of administrative policies, strategies and programs;
• Overseeing the implementation of administrative policies, procedures, strategies and programs;
• Overseeing the maintenance of grounds and buildings of the Company;
• Coordinating the management of transport services including motor vehicle/cycle insurance, repair, maintenance and inspection;
• Coordinating the provision of security services and ensure safety of persons, assets and the work-place environment;
• Ensuring implementation of a healthy and conducive work environment;
• Coordinating the provision of office accommodation, equipment and office supplies services;
• Facilitate office space allocation and utilization;
• Overseeing the replacement and maintenance of Bulbs, air heaters, cookers, refrigerators, vacuum office assistant, floor polishes and other electricity run appliances installed inside office premises, tap water, water dispensers and other kitchenware;
• Overseeing the operation of the various Office machine and equipment maintenance;
• Overseeing the conduct of periodic inventory of office furniture and equipment and ensuring they are in the serviceable state at all times;
• Verifying bills for conservancies (water, electricity) and other administrative expenses and their payments;
• Initiating development, implementation and review of insurance policy, strategies (both short and long term) and programs;
• Identify and ensure that all insurable risks are optimally placed with risk carriers;
• Managing the underwriting processing by ensuring that appropriate information is availed to the brokers/ underwriting for pricing;
• Manage relationship with the insurance industry players i.e Regulator, Risk Carriers (Insurance and Re-insurance Companies), Intermediaries (Brokers and Agents), Loss Adjusters, Loss Assessor, Insurance Investigators etc. and negotiate for the best terms available in the market;
• Facilitate processing of all lawfully lodged claims by ensuring quick documentation and settlement of within the agreed timelines;
• Negotiate complex claims and offer proper interpretation of policy wordings;
• Advice Management on changes in the Company operations which may prejudice the effectiveness of insurance policies with regard to the terms exclusions and warranties;
• Ensure proper records of all company insurance policies and claims are maintained;
• Facilitate risk survey and motor vehicle valuation exercise to ensure adequate coverage of the risks; and
• Administration of staff medical scheme.

Person specifications

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Administration Officer or in a comparable position;
• Bachelor degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution;
• Master’s degree in Public Administration, Sociology, Business Administration or its equivalent qualification from a recognized institution;
• Professional qualification and membership to professional body where applicable and in good standing;
• Leadership course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications.

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Job Specifications:
Duties and responsibilities at this level will entail;

• Coordinating the development of the Laboratory’s Corporate strategy and monitoring its implementation;
• Spearheading cascading of the performance contracting and communicating corporate strategy;
• Analyzing key performance indicators for the formulation of plans, programs and activities aligned to the corporate Mission and Governmental priorities;
• Coordinating the performance contracting process;
• Aligning functional units with corporate strategy and relevant governmental policies;
• Coordinating periodic strategy review in line with operating business environmental and needs of the Laboratory;
• Coordinating periodical analysis to advise management and recommend actions to improve the Laboratory’s value proposition;
• Advising Management on Strategic Partnerships and collaborations for resource mobilization;
• Overseeing preparation of periodic reports to relevant Government departments and Agencies;
• Providing guidance on preparation of departmental, division plans and budget;
• Coordinating development and Implementation of a Corporate Business Continuity Plan (BCP).

Person specifications:

• Cumulative service period of twelve (12) years relevant work experience, three (3) of which should have been at the grade of Principal Planning Officer or in a comparable position;
• Bachelor degree in any of the following fields: Economics, Statistics,
• Strategic Management, Business Development, Development Studies and Business Administration or equivalent qualification from a recognized institution;
• Master’s degree in any of the following field: Economics, Statistics, Strategic Management, Business Development, Development Studies and Business Administration or equivalent qualifications from a recognized institution;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• At least two weeks Certificate in Project Management or its equivalent qualification from a recognized institution;
• Certificate in Monitoring & Evaluation or its equivalent qualification from a recognized Institution;
• Membership to a relevant professional body where applicable: and
• Proficiency in computer applications.

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Job Specifications:
Duties and responsibilities at this level will entail:

• Performance verification of columns, class A glassware and methods of analysis;
• Implementing biosafety and biosecurity framework in the Laboratory;
• Adherence to the Material Safety Data Sheets (MSDS) instructions for each chemical;
• Managing of Analytical samples by ensuring that they are well labelled, sorted and stored appropriately as per the manufacturer requirements;
• Implementing quality management system and risk strategies;
• Participating in internal audits including carrying out investigations, undertaking Corrective and Preventive Actions (CAPAs);
• Cleaning of specialized equipment;
• Implementing the Laboratory’s waste management plan and procedures; and
• Participating in surveys including Post market Surveillances of HPTs.

Person Specifications:

For appointment to this grade, an Officer must have:

•  Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been at the grade of Senior Laboratory Analyst or in a comparable position;
• Bachelor’s Degree in Chemistry, Analytical Chemistry, Industrial Chemistry, Biochemistry, Biotechnology, Microbiology or equivalent qualification from a recognized Institution;
• Membership to a professional body and Registration Certificate where applicable;
• Management Course not lasting less than four (4) weeks from a recognized institution; and
• Proficiency in computer application.
   

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Job Specifications:
Duties and responsibilities at this level will entail;

• Initiate the development and review of new procedures, guidelines in sample management;
• Maintaining WHO good practices for Pharmaceutical Quality Control Laboratories and ISO 17025 standards;
• Reviewing environmental control systems, investigating and issuing corrective and preventive action plans where necessary;
• Communicating safety measures in the Laboratory and ensure availability of Safety Data Sheets (SDS) and avail each hazardous chemical;
• Maintaining data security, protection and tracking through the Laboratory information system;
• Undertaking performance management of the department including performance contracting and appraisal;
• Participating in preparation of work plans and ensuring efficiency in the day-to-day operations of the Laboratory;
• Generating requisition for approval and participate in departmental  administrative plans including budgets and procurement plans;
• Ensuring proper disposal of samples and reagents and Laboratory waste in accordance with all applicable procedures;
• Performing routine and complex technical procedures and functions according to Standard Operating Procedures;
• Participating in the resolution of client complaints relating to technical matters;
• Updating records of recognized Reference materials including Chemical Reference substances, Buffer and cultures;
• Participating in qualification of analytical equipment before commissioning and operating and troubleshooting instrumentation and perform preventive maintenance;
• Preparing standard volumetric solutions and reagents following recognized formulas and experimental procedures;
• Analyzing and recording test data to issue reports that use charts, graphs or narratives;
• Supervising and instructing technicians and Laboratory Assistants;
• Analyzing Out of Specification samples, radiopharmaceuticals and anti-cancers.
• Capturing and updating relevant data and inventories for samples, reagents, microbes, solutions, equipment and animals related to testing and research of HPTs;
• Participating in Laboratory Certificate Testing/ Inter-Laboratory Comparison (ILC) testing scheme and other activities for assuring quality of test results; and
• Undertaking Continuous Professional Development in compliance with the regulatory requirements.

Person Specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been at the grade of Senior Pharmaceutical Analyst or in a comparable position;
• Bachelor’s Degree in Pharmacy, Environmental Health or equivalent qualification from a recognized Institution;
• Certificate of Registration as a Pharmacist from Pharmacy and Poisons Board;
• Membership to a relevant professional body;
• Management Course not lasting less than four (4) weeks from a recognized institution;
• Certificate in Occupational Safety and Health; and
• Proficiency in computer application

go to method of application »

Job Specifications:
Duties and responsibilities at this level will entail;

• Initiating the development and review procedures, guidelines in sample management;
• Maintaining WHO good practices for Pharmaceutical Quality Control Laboratories and ISO 17025 standards;
• Complying with Environmental Health and Safety, Biosafety, Biosecurity requirements and participate in monitoring the environmental conditions in the Laboratory and report any deviations;
• Maintaining data security, protection and tracking through the Laboratory information system;
• Undertaking performance management of the department including performance contracting and appraisal;
• Participating in preparation of work plans and ensuring efficiency in the day-to-day operations of the Laboratory;
• Generating requisition for approval and participate in departmental administrative plans including budgets and procurement plans;
• Preparing samples for disposal waste in accordance with all applicable procedures;
• Providing oversight and verification of quotations, invoices, methods of analysis and request forms against the analysis undertaken in the laboratory;
• Coordinating receipts of samples or consignments and ensures conformity to the set regulations and procedures;
• Establishing and maintaining a data repository/ inventory of Manufacturer’s methods and validation data, client samples, clients listing, costing, certificates among others;
• Ensuring proper disposal of samples in accordance with all applicable procedures.

Person specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of (9) years’ relevant work experience, three (3) of which should have been at the grade of Senior Pharmaceutical Analyst or in a comparable position.
• Bachelor’s Degree in Pharmacy, Environmental Health or its equivalent qualification from a recognized institution;
• Certificate of Registration as a Pharmacist from Pharmacy and Poisons Board;
• Membership to a relevant professional body;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Certificate in Occupational Safety and Health; and
• Proficiency in computer applications.

go to method of application »

Job Specifications:
Duties and responsibilities at this level will entail;

• Performance verification of columns, class A glassware and methods of analysis;
• Implementing biosafety and biosecurity framework in the Laboratory;
• Adherence to the Material Safety Data Sheets (MSDS) instructions for each chemical;
• Managing of Analytical samples by ensuring that they are well labelled, sorted and stored appropriately as per the manufacturer requirements;
• Implementing quality management system and risk strategies;
• Participating in internal audits including carrying out investigations, undertaking Corrective and Preventive Actions (CAPAs);
• Cleaning of specialized equipment;
• Implementing the Laboratory’s waste management plan and procedures; and
• Participating in surveys including Post market Surveillances of HPTs.

Person Specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been at the grade of Senior Laboratory Analyst or in a comparable position;
• Bachelor’s Degree in Chemistry, Analytical Chemistry, Industrial Chemistry, Biochemistry, Biotechnology, Microbiology or equivalent qualification from a recognized Institution;
• Membership to a professional body and Registration Certificate where applicable;
• Management Course not lasting less than four (4) weeks from a recognized institution; and
• Proficiency in computer application.

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Job Specifications:
Duties and responsibilities at this level will entail:

• Developing and implementing strategies, guidelines, standards and procedures for Finance and Accounts;
• Approving payment of vouchers and committal documents in accordance with laid down regulations;
• Monitoring expenditures against approved budgets;
• Monitoring and evaluating revenue collection processes;
• Preparing financial reports and analyze income and expenditure against budgets;
• Preparing monthly bank reconciliation and reconciliation of debtors and creditors ledgers;
• Preparing and reviewing management financial reports;
• Maintaining up to date and accurate books and accounts;
• Ensuring timely and proper bank reconciliation;
• Ensuring safe custody of financial records, documents, cheque books and assets;
• Developing budget proposals and financial plans; and
• Reviewing petty cash reconciliation and facilitate withdrawal of cash for office use and ensuring safety of the same at all times.

Person Specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been in the grade of Senior Finance Officer or a comparable position;
• Bachelor degree in any of the following discipline: Commerce (Accounting/ Finance Option), Business Management (Accounting/ Finance Option), Economics, or equivalent qualification from a recognized institution;
• Passed Part III of the Certified Public Accountant (CPA K);
• Membership of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body in good standing;
• Management course lasting not less than four (4) weeks from a recognized institution; and
•  Proficiency in computer applications.

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Job Specifications:
Duties and responsibilities at this level will entail:

• Providing input in the development of human resource management strategies, policies and procedures;
• Participating in staff recruitment, selection, induction and placement;
• Implementing the Company’s strategic objectives on human resource training and development programs;
• Reviewing and Coordinating implementation of performance management system;
• Developing and maintaining human resource management information system;
• Implementing human resource management rules and regulations;
• Administering employment contracts, pensions and gratuities;
• Supervising the processing of the payroll;
• Managing staff probation, confirmation, promotion and exit processes;
• Promoting cordial employee relations, values and work ethics at the Company;
• Facilitating job evaluation;
• Providing employee counselling services;
• Ensuring compliance with statutory obligations in the work environment;
• Developing and managing staff welfare programmes; and
• Participating in analyzing of staffing levels and succession planning.

Persons Specification:

For appointment to this grade, an Officer must have:

• Cumulative service period of nine (9) years’ relevant work experience, three (3) of which should have been in the grade of
• Senior Human Resource Management and Development Officer or a comparable position;
• Bachelor degree in Human Resource Management or equivalent qualification from a recognized institution;

OR

• Bachelor degree in Social Sciences plus post graduate diploma in Human Resource Management or equivalent qualification from a recognized institution;
• Professional qualification and membership of Institute of Human Resources Management (IHRM) or its equivalent, and in good standing;
• Management course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications;

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Job Specifications:
Duties and responsibilities at this level will entail:

• Implementing ICT policies, guidelines, procedures and standards;
• Installing and maintaining computer systems;
• Developing and updating application systems;
• Carrying out system analysis design and software specifications in liaison with users;
• Carrying out repairs and maintenance of information communication technology equipment and associated peripherals;
• Drawing up hardware specification for information communication technology equipment;
• Verifying, validating and certifying information communication technology equipment;
• Implementing computer systems and providing user support including training users; and
• Performing technical, systems and user documentation.

Person Specifications:

For appointment to this grade, an Officer must have:

• Cumulative service period of nine (9) years relevant work experience, three (3) of which should have been in the grade of Senior Information Communication Technology Officer or in a comparable position;
• Bachelor’s degree in any of the following disciplines: Computer Science, Information Communication Technology, Business Information Technology or equivalent and relevant qualification from a recognized institution; and
• Relevant ICT certifications such as CCNP, MCSE, CISA, CISSP, Prince 2 or equivalent qualification from a recognized institution;
• Membership to a relevant professional body where applicable;
• Management course lasting not less than four (4) weeks from a recognized institution; and
• Proficiency in computer applications.
   

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Job Specifications:
Duties and responsibilities at this level will entail:

• Drafting and implementing standard operating procedures;
• Preparing laboratory reagents, solutions, specimens and sample for analysis for routine analysis;
• Generating test reports;
• Participating in Environmental, Health and Safety activities (EHS);
• Stock taking (Including chemicals) and inventory management;
• Performing laboratory PT /ILC tests as guided by the protocols;
• Cleaning of specialized equipment;
• Decontaminating and sterilizing glassware for biological analysis.
• Validating of cleaning processes including glassware, equipment and biological analysis surfaces.

Person Specifications:
For appointment to this grade, an officer must have:

• Cumulative relevant service period of six (6) years, three (3) of which should have been at the grade of Laboratory Analyst I or in a comparable position;
• Bachelor’s Degree in Chemistry, Analytical Chemistry, Industrial Chemistry, Biochemistry, Biotechnology, Microbiology or equivalent qualification from a recognized institution;
• Membership to a professional body and Registration Certificate where applicable; and
• Proficiency in computer applications. 

go to method of application »

Job Specifications:
Duties and responsibilities at this level will entail:

• Drafting and implementing standard operating procedures;
• Preparing laboratory reagents, solutions, specimens and sample for analysis for routine analysis;
• Generating test reports;
• Participating in Environmental, Health and Safety activities (EHS);
• Stock taking (Including chemicals) and inventory management;
• Performing laboratory PT /ILC tests as guided by the protocols;
• Cleaning of specialized equipment;
• Decontaminating and sterilizing glassware for biological analysis.
• Validating of cleaning processes including glassware, equipment and biological analysis surfaces.

Person Specifications:

For appointment to this grade, an officer must have:

• Cumulative relevant service period of six (6) years, three (3) of which should have been at the grade of Laboratory Analyst I or in a comparable position;
• Bachelor’s Degree in Chemistry, Analytical Chemistry, Industrial Chemistry, Biochemistry, Biotechnology, Microbiology or equivalent qualification from a recognized institution;
• Membership to a professional body and Registration Certificate where applicable;
• Proficiency in computer applications. 

go to method of application »

Job Specifications:
Duties and responsibilities at this level will entail:

• Drafting and implementing standard operating procedures;
• Preparing laboratory reagents, solutions, specimens and sample for analysis for routine analysis;
• Generating test reports;
• Participating in Environmental, Health and Safety activities (EHS);
• Stock taking (Including chemicals) and inventory management;
• Performing laboratory PT /ILC tests as guided by the protocols;
• Cleaning of specialized equipment;
• Decontaminating and sterilizing glassware for biological analysis.
• Validating of cleaning processes including glassware, equipment and biological analysis surfaces.

Person Specifications:
For appointment to this grade, an officer must have:

• Cumulative relevant service period of six (6) years, three (3) of which should have been at the grade of Laboratory Analyst I or in a comparable position;
• Bachelor’s Degree in Chemistry, Analytical Chemistry, Industrial Chemistry, Biochemistry, Biotechnology, Microbiology or equivalent qualification from a recognized institution;
• Membership to a professional body and Registration Certificate where applicable;
• Proficiency in computer applications. 

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Job Specifications:
Duties and responsibilities at this level will entail:

• Implementing policies, strategies, standards, procedures, guidelines and Methodologies on testing and research of Health Products and Technologies (HPTs);
• Maintaining WHO Good Practices for Pharmaceutical Quality Control Laboratories and ISO 17025 Standards;
• Complying with Environmental Health and Safety, Biosafety, Biosecurity requirements and participate in monitoring the environmental conditions in the Laboratory and report any deviations.
• Maintaining data security, protection and tracking through the Laboratory information system;
• Undertaking performance management of the department including performance contracting and appraisal;
• Participating in preparation work plans and ensuring efficiency in the day-to-day operations of the Laboratory
• Generating requisitions for approval and participate in departmental administrative plans including budgets and procurement plans;
• Preparing samples for disposal waste in accordance with all applicable procedures;
• Providing oversight and verification of quotations, invoices, methods of analysis and request forms against the analysis undertaken in the laboratory;
• Coordinating receipt of samples or consignments and ensures conformity to the set regulations and procedures;
• Establishing and maintaining a data repository/inventory of Manufacturer’s methods and Validation data, client samples, clients listing, costing, certificates among others; and
• Ensuring proper disposal of samples in accordance with all applicable procedures.

Person Specifications:

For appointment to this grade, an officer must have:

• Cumulative relevant service period of Six (6) years (3) of which should have been in the grade of Pharmaceutical Analyst I or in a comparable position;
• Bachelor’s Degree in Pharmacy, Environmental Health or its equivalent qualification from a recognized institution;
• Certificate of Registration as a Pharmacist from Pharmacy and Poisons Board;
• Membership to a relevant professional body; and
• Proficiency in computer applications.
   

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Job Specifications:
Duties and responsibilities at this level will entail:

• Developing and implementing public health research policies, guidelines, strategies and standards;
• Designing tools like screening, laboratory records and vital information to support research in public health;
• Coordinating identification of environmental health issues at community level;
• Facilitating mobilization and sensitization on matters related to environmental health; and
• Coordinating public health interventions within the community.

Person Specifications:
For appointment to this grade, an officer must have:

• Cumulative service period of six (6) years’ relevant work experience, (3) of which should have been at the grade of Health and Safety Officer I or in a comparable position;
• Bachelor degree in any of the following disciplines: Environmental Health Science, Public Health Inspection or its equivalent qualification from a recognized institution;
• Certificate of Competence from the Association of Public Health Officers; and
• Proficiency in computer applications.

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Job Specifications:
Duties and responsibilities at this level will entail:

• Preparing legal opinions;
• Providing and interpreting legal information;
• Conducting training and disseminating appropriate legal information to staff;
• Reviewing and drafting Contracts, Agreements, Memorandum of Understanding (MoUs), internal policies and ensuring that they comply with all statutory and legal requirements;
• Monitoring and reporting non-compliance issues;
• Handling pre-litigation and litigation legal disputes and inquiries;
• Participating in policy development and advising on legal policy issues;
• Developing legal documents/ instruments;
• Ensuring compliance with principles and values of good governance;
• Implementing strategic plans and objectives in respect to the legal function;
• Providing legal risk reviews and providing legal advice;
• Reviewing ongoing cases and advising management accordingly; and
• Keeping track and updates of the amendments and changes of the Kenyan Laws that affect the Laboratory.

Person Specifications:

For appointment to this grade, an officer must have:

• Cumulative service period of six (6) years’ relevant work experience, (3) of which should have been at the grade of Legal Officer I or in a comparable position;
• Bachelor of Laws degree (L.LB) from a recognized institution;
• Postgraduate Diploma in Laws (Advocates training programs) from the Kenya School of Law;
• Admission as an Advocate of the High Court of Kenya;
• Membership to the Law Society of Kenya (LSK);
• Current Advocates Practicing License; and
• Proficiency in computer applications.

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Job Specifications:
Duties and responsibilities at this level will entail:

• Implementing financial regulations, policies, strategies and plans;
• Implementing budgetary and cost control;
• Maintaining books of accounts and financial records,
• Monitoring revenue collection and expenditures based on approved budgets;
• Implementing internal financial controls;
• Preparing financial reports and statements;
• Maintaining accurate and complete financial record of the Laboratory;
• Ensuring compliance with applicable financial statutory obligations and circulars;
• Analysing and reporting on revenue collected to Management;
• Preparing payment vouchers and processing of payments;
• Managing petty cash;
• Maintaining records relating to Government grants and other donor funds;
• Preparing Management and Statutory reports;
• Maintenance of statutory deductions and remittance;
• Maintaining financial records for project and programs;
• Identifying, analysing and managing of financial risk control in the Laboratory;
• Collecting of revenue; and
• Collating financial estimates and determining of aggregate expenditure.

Person Specifications:

For appointment to this grade, an officer must have:

• Cumulative service period of three (3) years’ relevant work experience at the grade of Accountant II or a comparable position;
• Bachelor degree in any of the following fields: Commerce (Accounting/ Finance Option), Business Management (Accounting/ Finance Option), Economics, or Business Administration (Accounting/ Finance Option) equivalent qualification from a recognized institution; AND Part II of the Certified Public Accountant (CPA) Examination or equivalent qualification from a recognized institution; OR
• Part III of the Certified Public Accountant (CPA K) Examination or equivalent qualification from a recognized institution; and
• Proficiency in computer applications

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Job Specifications:
Duties and responsibilities at this level will entail:

• Implementing Supply Chain Management policies, standards, strategies and guidelines;
• Participating in reviewing tender notices;
• Participating in reviewing notices of award/regrets and tender acceptance process;
• Participating in the compilation and evaluation of tenders;
• Participating in the formulation of the supplies, procurement and inventory manuals;
• Preparing agenda and taking minutes for tender and procurement Committee;
• Collating annual procurement and disposal plans data for compilation and review;
• Conducting demand planning, inspecting utilization and taking stock of supplies;
• Preparing prequalified list of suppliers;
• Conducting stock control and reconciliation, stock taking and stock audit exercise;
• Maintaining reorder levels of stores to facilitate smooth running of the Laboratory, by replenishing stock in good time;
• Updating records of the inventory situation, inventory movement and balance;
• Drafting tender and contract documents; and
• Implementing vision plan.

Person Specifications:
For appointment to this grade, an officer must have:

• Bachelor’s degree in any of the following discipline: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce
• (Supplies Management Option), or any other equivalent and relevant qualification from a recognized institution; OR Bachelor degree in any of the following fields: Business Administration, Finance and Accounts, Commerce or any other relevant qualification AND a Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution;
•  Proficiency in computer applications

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Job Specifications:
Duties and responsibilities at this level will entail:

• Cleaning and maintaining the tidiness of vehicle assigned;
• Carrying out routine checks on vehicles’ coolant, tyre pressure, oil, etc.;
• Ensure the motor vehicle has all the basic vehicles accessories (Spare wheel, hydraulic jack, blind spot reflectors, first aid box, fire extinguisher, etc.) and is in good working condition at all times;
• Ensuring the security and safety of vehicle assigned;
• Driving safely and exercising defensive driving to prevent accidents;
• Detecting and reporting malfunctioning of vehicle assigned;
• Overseeing the safety of passengers and passenger on board goods while driving;
• Monitoring expiration of driving licenses, insurance cover, inspection stickers (pickups and lorries) to avoid causing inconveniences;
• Reporting all traffic accidents to police and informing supervisors whenever they occur;
• Observing traffic rules and regulations as prescribed by the Government vehicle check unit; and
• Observing strictly rules and instructions regarding the use of Board’s vehicles while on duty.

Person Specification:

• Cumulative service period of nine (9) years’ driving experience, three (3) of which should have been at the grade of Driver I or in a
• comparable position; Kenya Certificate of Secondary Education mean grade of D (Plain) from the Kenya National Examinations Council or equivalent qualification from a recognized Institution;
• A current Driving License, free from current endorsements and valid for any of the classes of vehicles which the candidate is required to drive;
• First Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized Institution;
• Supervisory course lasting not less the two (2) weeks from a recognized Institution; and
• Proficiency in computer applications.