Assistant Finance Officer at Centre for Health Solutions - Kenya (CHS)

CHS is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of an Assistant Finance Officer, Nairobi office.

Job Summary:

Reporting to the Senior Finance Officer, the Assistant Finance Officer will be responsible for ensuring compliance with the VAT management due to its impact of disallowed cost.  He/ She will be in charge of DA1 processing, documentation and timelines as per the Taxation of U.S. Government Foreign Assistance within Kenya.

Roles and Responsibilities:

• Continuously book all invoices with value of KES 50,000.00 and above for DA1 processing before they are forwarded for payment.
• Work closely with Admin Officers and ensure that invoices received from the vendors are not more than a week old as per the invoice date to enable processing of DA1 within 30 days.
• Reconcile all invoices booked in Navision and ensure all invoices above KES 50,000.00 are booked in DA1 list.
• Process necessary documentation for DA1; attach original invoice to DA1 form and certified copy to the payment voucher.
• Provide accurate information for typing of DA1 and ensure typing is done correctly and timely.
• Ensure invoices eligible for DA1 are processed and forwarded to USAID offices within 30 days of invoice date.
• File all field documents handled in addition to payment voucher documents timely and neatly to ensure easy retrieval.
• Review all field requests for completeness, accuracy and consistency application of established rates. (EQA, supervision, meetings, CHVs)
• Prepare review remarks for each claim to inform the beneficiary any reasons for amounts reduction in a clear and concise manner.
• Prepare advance vouchers on the system.
• Upload MPESA payments upon approval of payment schedules.
• Support audit process.
• Any other job related role that may assigned by the supervisor.

Qualifications

• Bachelor’s Degree in Commerce (Accounting/Finance Option) or its equivalent from a recognised University.
• A minimum of 2 years working experience in a busy environment.
• A professional seeking accountancy qualification, such as CPA or ACCA will be an added advantage.
• Computer literate and working experience in Navision accounting packages.
• Familiarity with the local and international accounting standards.
• Good interpersonal skills and excellent excel skills.