Assistant Fund Administrator at Jubilee Insurance

Job Ref. No: JAML006

Role Purpose:

• The role is accountable for the day-to-day execution of client withdrawals & fund switch requests and Investment reconciliations. The role will deliver operational effectiveness ensuring TAT on client disbursement of funds for excellent client experience.

Main Responsibilities:

•  Receipt of customers funds from all channels including mobile and bank platforms.
•  Inflow accounts reconciliation and transfer of funds from Mobile money accounts and bank collection accounts into the investment account.
•  Disbursement accounts reconciliation.
•  Prepare the suspense report and monitor suspense activity.
•  Responsible for withdraw/switches, redemption of units and reconciliation of client accounts on a daily basis.
•  Debiting clients’ accounts and process payments end-to end.
•  Preparation of letters/inbanking instructions to the custodian to facilitate payments.
•  Preparation of monthly interest disbursements and standing order payments
•  Liaise with custodians for resolution of reconciliation issues.
•  Distribute income for the various funds at different periods.
•  End of day process for purposes of generating pricing.
•  Prepare weekly and monthly production reports.
•  Participate and attend scheduled trustee meetings.
•  Generate commission monthly statements for review and approval.
•  Prepare and dispatch instructions to the custodians.
•  Prepare monthly Fund Valuation reports.
•  Prepare regulatory, trustees and clients reports.

Compliance Monitoring and Adherence:

•  Monitoring regulatory changes and ensuring that the firm's operational activities remain compliant with all applicable regulations and policies.
•  Conducting regular compliance reviews and audits to ensure adherence to regulatory requirements.

Risk Management:

•  Monitoring fund performance and identifying risks associated with fund operations.
•  Developing and implementing risk management strategies to mitigate risks and ensure the safety of fund assets.
•  Working with other departments to ensure that all risks are identified and addressed.

Key Competencies:

•  Knowledge of capital markets and CMA regulatory requirements
•  Knowledge of Fund Valuation.
•  Knowledge of investment classes.
•  Excellent customer service, communication, and presentation skills.
•  Strong interpersonal skills.
•  Excellent written and oral communication abilities.
•  Ability to work accurately with close attention to detail; strong ability to scrutinize and examine.
•  Ability to take initiative and prioritize tasks; good time-management, multi-task, problem-prevention, and problemsolving skills.
•  Willingness to adapt to changing business needs.
•  Ability to exercise prudent judgment.
•  Proactive and able to work with minimal supervision.

Academic Background and Relevant Qualifications:

•  Bachelor’s degree in finance, Accounting, Economics, Business Administration, or related fields.
•  Professional qualifications such as ACCA, CFA, or CPA are an added advantage.
•  Strong computer skills with proficiency in Microsoft Office and at least 2-3 years’ experience in a similar role and fund accounting and reporting systems.

If you are qualified and seeking an exciting new challenge, please apply via Recruitment@jubileekenya.com quoting the Job Reference Number and Position by Friday, 9th June 2023