Assistant Manager, Procurement & Administration at Gulf African Bank

Job Purpose:

The Procurement Assistant Manager will support the Procurement Department in managing the Bank’s purchasing activities and ensuring the effective and efficient procurement of goods and services. The role involves overseeing procurement processes, ensuring compliance with policies, managing supplier relationships, and contributing to cost-saving initiatives. The Assistant Manager will work closely with various departments to fulfill their procurement needs and provide expertise on sourcing and contract management.

Key Responsibilities:
Procurement Operations:

• Oversee day-to-day procurement processes, including requisition handling, purchase orders, and supplier negotiations.
• Coordinate with internal departments to understand their procurement requirements and deliver timely solutions.
• Maintain and update procurement records, ensuring that all transactions are properly documented.

Supplier Management:

• Build and maintain strong relationships with suppliers to ensure timely delivery and quality of products/services.
• Monitor supplier performance and resolve any issues related to delivery delays, quality discrepancies, or other concerns.

Compliance & Risk Management:

• Ensure procurement activities comply with the bank’s policies, legal regulations, and industry standards.
• Assist in conducting supplier performance reviews to ensure compliance.

Reporting & Analysis:

• Monitor and report on procurement budget compliance.
• Identify opportunities for cost reduction and efficiency improvements in the procurement process.

Collaboration & Stakeholder Engagement:

• Work closely with other departments to ensure alignment on procurement activities.
• Act as a liaison between internal stakeholders and suppliers to resolve any issues or concerns

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field
• Chartered Institute of Purchase and Supply (CIPS)
• At least 7 years of experience in procurement, with at least 4 years in a supervisory or assistant management role.
• Experience in a banking or financial services environment is a plus.
• Working knowledge and proven experience in working with ERP systems

Job specific competencies:

• Strong negotiation skills and the ability to manage supplier relationships.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and time-management abilities.
• Proficient in procurement software (ERP), Microsoft Office Suite (Excel, Word, PowerPoint), and other relevant tools.
• Strong analytical and problem-solving skills.
• Knowledge of procurement policies, contract management, and supplier evaluation techniques.

Personal Attributes:

• Internal
• Ability to work independently as well as part of a team.
• High level of integrity and professionalism.
• Strong decision-making skills with a focus on cost efficiency and risk mitigation.
• Proactive approach to identifying opportunities for process improvement.