Assistant Office Administrator (5 Posts) at County Government of Kakamega

Duties and Responsibilities

• Taking oral dictation; 
• managing e-office; 
• word and data processing; 
• operating office equipment; 
• attending to visitors/clients; 
• handling telephone calls and appointments; 
• maintaining office diary and travel itineraries; 
• ensuring security of office records, 
• equipment and documents including classified materials;
• preparing responses to simple routine correspondences; 
• establishing and monitoring procedures for record keeping of correspondences and file movements;
• maintaining an up to date filing system in the office; 
• ensuring security,integrity and confidentiality of data; 
• managing office protocol and etiquette;
• supervising office cleanliness; 
• managing petty cash

Requirements for Appointment 

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator II or Office Administrative Assistant I for a minimum period of three (3) years.
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

        OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m)/Computerized Document Processing III:
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Public Relations and Customer
• Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution;Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results