Hot Jobs at Kakamega County

Duties and Responsibilities

Specific duties and responsibilities will include 

• Verifying compiled statistical records for accuracy; 
• Processing of human resource statistics;
• Preparation of indents; processing of pension documents; 
• Preparation of agenda for CHRMAC; 
• Maintenance of stores, records and equipment inventory; 
• Preparation of estimates of expenditure for general office services; 
• Assisting in planning office accommodation and layout;
• Preparation of estimates of expenditure on general office services; 
• Safe custody of invoices, receipts and other records; 
• Processing of documents for issue of licenses or certificates under relevant Acts; 
• Preparation and maintenance of records and ensuring proper maintenance of filing system.

Requirements for Appointment

For appointment to this grade, an officer must:

• Have served in the grade of Clerical Officer I for a minimum period of three (3) years; 
• Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
• Possess a Certificate in any of the following disciplines: Human Resource Management, Business Administration, Kenya Accounts Technician Certificate (KATC), Kenya Administration and Management Examination (KAME) or any other approved equivalent qualification from a recognized institution; 
• Be in possession of an Information Communication Technology (ICT) certificate and be proficient in Word Processors, Spread Sheets, Presentation and Database; and 
• Have shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

An officer at this level may be deployed in any of the following Units/Sections to carry out clerical duties:  Human Resource Management, General Registry, Supplies, Accounts or General Administrative Services.

Specific duties and responsibilities will entail: 

• Compiling statistical records; carrying out transaction related to accounts or personnel information; 
• Filing receipts; receiving, sorting out, filing and dispatching correspondence; 
• Preparing initial documents for issuance of stores; 
• Verifying pension claims; 
• Processing documents for issuance of licenses; 
• maintaining an efficient filing system and safe keeping of invoices; 
• Drafting agenda for cases due for presentation to the County Human Resource Management and Advisory Committee (CHRMAC) 
• Processing documents; managing registers; controlling movement of records and files; and 
• Ensuring safe custody of equipment, documents and records.

Requirements for Appointment

For appointment to this grade, an officer must have: -

• Served in the grade of Senior Clerical Officer for a minimum period of three (3) years;
• Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (Minus) or its equivalent qualification;
• Passed the Proficiency Examination for Clerical Officers is an added advantage;
• Certificate in any of any of the following disciplines:  Human Resource  Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Records Management lasting not less than six (6) months from a recognized institution;
• Certificate in computer application skills from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

• word and data processing; 
• operating office equipment; 
• ensuring security of office equipment, documents and records; 
• attending to visitors/clients; 
• handling telephone calls and appointments; 
• maintaining diary and scheduling of meetings; 
• ensuring an up to date filing system in the office; supervision of office cleanliness; 
• handling routine correspondences; 
• managing office petty cash; 

Requirements for Appointment 

For appointment to this grade, an officer must have:

• Served in the grade of Office Administrative Assistant I for a minimum period of three (3) years;
• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
• Typewriting III (minimum 50 wpm)/Computerized Document processing  III;
• Business English III/Communications II:
• Office Practice II;
• Commerce II;
• Secretarial Duties II;
• Office Management III/Office Administration and Management III

    OR

• Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution and 
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

• word and data processing; 
• operating office equipment; ensuring security of office equipment, documents and records; 
• attending to visitors/clients; handling telephone calls and appointment; 
• maintaining an up to date filing system in the office; 
• supervising of office cleanliness; 
• managing petty cash; and 
• undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment 

For appointment to this grade, an officer must have:

• Served in the grade of Office Administrative Assistant II, JG ‘H’ for a minimum period of three (3) years;
• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;
• Typewriting III (50 wpm)/Computerized Document Processing III;
• Office Management III/Office Administration and Management III;
• Business English III/Communication II;
• Secretarial Duties II;
• Office Practice II;
• Commerce II;

    OR

• Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution.
• Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

• Receiving, Sorting and Filing of correspondences
• Updating file indexes
• Scan and upload files in the existing system
• Ensure security and proper handling of records
• Maintain file movement records
• File maintenance and repair
• Retrieval of documents
• Assist in records survey and appraisal in conjunction with the Kenya National Archives and Documentation Service
• Undertake file census and execute file bring ups. 

Requirements for Appointment

For appointment to this grade an officer must have: -

• Served in the grade of Senior Clerical Officer JG CPSB 11 ‘H’ or Clerical Officer I JG CPSB 12 ‘G’ in a comparable or relevant position in the Public Service for a minimum period of three (3) years.
• Diploma in Records Management, Information Management or Information Science or Library Science /Studies and Information Studies or equivalent qualification from a recognised Institution;
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

• Initiating action on human resource management services in such areas as appointment, Promotion, payroll management, discipline, pensions, establishment and complement control; 
• Verifying agenda and minutes for the County Human Resource Management Advisory committee; 
• Implementing human resource management and development decisions within existing rules, regulations and procedures; 
• Preparing and compiling reports on the implementation of Performance Management Systems including Performance Appraisal Systems, Rewards and Sanctions Frame work and Human Resource Information Systems; 
• Conducting training needs assessment; 
• Preparing training plans; 
• Organizing training programs ; and 
• Updating and maintaining human resource management and development records.

Requirements for Appointment 

For appointment to this grade an officer must have: -

• Served in the grade of Human Resource Management and Development Officer I or comparable position for a minimum period of three (3) years; 
• Bachelor’s Degree in Human Resource Management OR any related Social Science and Diploma or Postgraduate diploma in Human Resource/Personnel Management, Industrial Relations or Certified Human Resource Professional (CHRP) Course from a recognized Institution in Kenya; 
• Be a member of the Institute of Human Resource Management (IHRM) Kenya in good standing; 
• Have a Certificate in computer application skills from a recognized institution; and 
• Have shown merit and ability as reflected in work performance and results. 

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Duties and Responsibilities

• taking oral dictation; 
• word and data processing; 
• managing e-office; 
• operating office equipment; 
• handling telephone calls and appointment; 
• attending to visitors/clients; 
• maintaining office diary and travel itineraries; 
• establishing and monitoring procedures for record keeping or correspondence and file movement;
• maintaining an up to date filing system in the office; 
• managing office protocol;
• ensuring security of office records, equipment and documents including classified materials; 
• supervising of office cleanliness; 
• managing petty cash; 

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator III or Office Administrative Assistant II for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examination Council;

OR

• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;
  • Shorthand III (minimum 100 wpm);
  • Typewriting III (50 wpm)/Computerized Document Processing III;
  • Office Management III/Office Administration and Management III;
  • Business English III/Communication II;
  • Secretarial Duties II;
  • Office Practice II;
  • Commerce II;
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; 
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

Specific duties and responsibilities will include 

• Taking oral dictation; 
• managing e-office; word and data processing; 
• maintaining office diary, appointments and travel itineraries; 
• attending to visitors/clients; 
• handling telephone calls; 
• coordinating schedules of meetings; 
• ensuring security of office records, equipment and documents including classified materials, 
• maintaining an up to date filing system in the office; 
• establishing and monitoring procedures for record keeping of correspondences and file movements; preparing responses to simple routine correspondence; managing office protocol and etiquette;
• supervising office cleanliness; managing petty cash; ensuring security, integrity and 
• Maintain confidentiality of information

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 110 w.p.m.)
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III;
  • Office Practice II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Public Relations and Customer Care Course lasting not less than two (2)   weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

• An officer at this level will be deployed in a Human Resource Management unit in Agencies/Departments and will handle simple tasks of analytical nature.
• The officer may be required to implement certain decisions within the existing policies, regulations and procedures. 

Requirements for Appointment

For appointment to this grade, an officer must have:

• Have served in the grade of Senior Clerical Officer for at least three (3) years;
• Be in possession of either of the following qualifications: -
• Part I of the Certified Public Secretaries (K) Examination or its accepted equivalent; and
• A Certificate course in Human Resource Management, record management, complement control, pensions, salaries; 

        ​​​​OR 

• A Diploma in Human Resource Management or records management or its equivalent from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• An officer at this level will be deployed in specialized areas like salaries, pensions and complement control section and will handle complex clerical tasks of an analytical nature. 
• Implement certain decisions within the existing rules, regulations and procedures. 
• Supervise Human Resource Management Assistants, Clerical Officers and other staff below. 

Requirements for Appointment 

For appointment to this grade, an officer must have: -

• Served in the grade of Human Resource Management Assistant III or its equivalent for at least three (3) years; 
• Possess the following qualifications
• Part I of the Certified Public Secretaries (K) Examination or its accepted equivalent; and 
• A Certificate course in management, records management, pensions, salaries or complement control

        OR

• Diploma in Human Resources Management; and 
• Shown merit and ability as reflected in work performance and results.

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Duties and Responsibilities

An officer at this grade will perform a variety of Human Resource Management duties of limited scope and complexity under the guidance and supervision of a more senior officer in a medium sized department or in a section within the Human Resource Division.

Specific dduties and responsibilities at this level will entail: -

• Verification of information relating to recruitment, appointment, transfers, Human Resource Management records and complement control; 
• Processing cases for the County Human Resource Management Advisory Committee and assisting in the implementation of the decisions thereof
• Supervising and guiding clerical staff in the Division/Section. 

Requirements for Appointment 

For appointment to this grade, an officer must have:

• A Bachelor’s Degree in Human Resource Management OR any related Social Science and Diploma or Postgraduate diploma in Human Resource/Personnel Management, Industrial Relations or Certified Human Resource Professional (CHRP) Course from a recognized Institution in Kenya; 
• Certificate of membership to the Institute of Human Resource Management (IHRM) Kenya in good standing; 
• Have a Certificate in Computer Applications from an institution recognized in Kenya; and 
• Be a good team player with excellent interpersonal, communication and collaborative skills

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Duties and Responsibilities

• Taking oral dictation; 
• managing e-office; 
• word and data processing; 
• operating office equipment; 
• attending to visitors/clients; 
• handling telephone calls and appointments; 
• maintaining office diary and travel itineraries; 
• ensuring security of office records, 
• equipment and documents including classified materials;
• preparing responses to simple routine correspondences; 
• establishing and monitoring procedures for record keeping of correspondences and file movements;
• maintaining an up to date filing system in the office; 
• ensuring security,integrity and confidentiality of data; 
• managing office protocol and etiquette;
• supervising office cleanliness; 
• managing petty cash

Requirements for Appointment 

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator II or Office Administrative Assistant I for a minimum period of three (3) years.
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

        OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m)/Computerized Document Processing III:
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Public Relations and Customer
• Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution;Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results

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Duties and Responsibilities

• Supervise, guide and develop staff working under him/her.
• Implement records management initiatives and services in the various departments;
• Respond to internal and external information enquiries;
• Initiate appraisal and disposal of files/documents in liaison with National Archives and Documentation Services;
• Enable efficient and appropriate access to information;
• Prepare accurate and timely recommendations for consideration by the senior departmental management;
• Responsible for security and confidentiality of information and records.

Requirements for Appointment
For appointment to this grade an officer must have: -

• Served in the grade of Records Management Officer I JG CPSB 09 ‘K’ or in a comparable or relevant position in the Public Service for a minimum period of three (3) years.
• Bachelors degree in Records Management, Information Management or Information Science or Library and Information Studies or equivalent qualification from a recognised university;
• Shown merit and ability as reflected in work performance and results.