Senior Assistant Office Administrator - 2 Positions at County Government of Kakamega

Duties and Responsibilities

Specific duties and responsibilities will include 

• Taking oral dictation; 
• managing e-office; word and data processing; 
• maintaining office diary, appointments and travel itineraries; 
• attending to visitors/clients; 
• handling telephone calls; 
• coordinating schedules of meetings; 
• ensuring security of office records, equipment and documents including classified materials, 
• maintaining an up to date filing system in the office; 
• establishing and monitoring procedures for record keeping of correspondences and file movements; preparing responses to simple routine correspondence; managing office protocol and etiquette;
• supervising office cleanliness; managing petty cash; ensuring security, integrity and 
• Maintain confidentiality of information

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 110 w.p.m.)
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications III;
  • Office Practice II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
• Certificate in Public Relations and Customer Care Course lasting not less than two (2)   weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.