Assistant Office Administrator II (5 Posts) at County Government of Kakamega

Duties and Responsibilities

• taking oral dictation; 
• word and data processing; 
• managing e-office; 
• operating office equipment; 
• handling telephone calls and appointment; 
• attending to visitors/clients; 
• maintaining office diary and travel itineraries; 
• establishing and monitoring procedures for record keeping or correspondence and file movement;
• maintaining an up to date filing system in the office; 
• managing office protocol;
• ensuring security of office records, equipment and documents including classified materials; 
• supervising of office cleanliness; 
• managing petty cash; 

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Assistant Office Administrator III or Office Administrative Assistant II for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examination Council;

OR

• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council in the following subjects;
  • Shorthand III (minimum 100 wpm);
  • Typewriting III (50 wpm)/Computerized Document Processing III;
  • Office Management III/Office Administration and Management III;
  • Business English III/Communication II;
  • Secretarial Duties II;
  • Office Practice II;
  • Commerce II;
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; 
• Shown merit and ability as reflected in work performance and results.