Assistant Office Administrator I at Nakuru County Government

Vacancy No. 02/2021/03

Basic Salary Scale: Ksh 38,270 – Ksh 51,170 p.m

Job Group ‘K’

Allowances as per the SRC circulars

Terms of Service: Three (3) year Renewable contract subject to satisfactory performance

For appointment to this position a candidate must;

• Be a Kenyan citizen;
• Be in possession of Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Have a Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m) / Computerized Document Processing III;
  • Business English III / Communication II;
  • Commerce II;
  • Office Practice II;
  • Office Management III / Office Administration and Management III;
  • Secretarial Duties II;
• A certificate in Public Relations and customer care course lasting not less than two weeks from a recognized institution;
• Certificate in computer applications from a recognized institution; and,
• Have a working experience of not less than five (5) years.

Duties and Responsibilities

Duties and responsibilities at this level will entail:

1. Managing e-office;
2. Operating office equipment;
3. Attending to visitors and clients;
4. Handling telephone calls and appointments;
5. Ensuring security, integrity and confidentiality of office records and documents;
6. Preparing responses to simple routine correspondence;
7. Establishing and monitoring procedures for record keeping of correspondence and file movements and maintaining an up to date filing system;
8. Managing office protocol and etiquette;
9. Supervising office cleanliness; and,
10. Undertaking any other office administrative services duties that may be assigned.