Assistant Office Administrator II -Regional Offices at Office of the Data Protection Commissioner

Job Specification
Requirements for Appointment

For appointment to this grade, a candidate must have:

• Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized and accredited institution; and
• Proficiency in computer applications.

Duties and Responsibilities
Specific duties and responsibilities will involve:

• Coordinate meeting and appointment schedules;
• Record dictation in shorthand and transcribing it in typewritten form;
• Use e-office to research and process data;
• Operate office equipment,
• Attend to visitors/clients;
• Handle telephone calls;
• Handle customer inquiries and complaints;
• Coordinate meeting and appointment schedules;
• Coordinate travel arrangements;
• Ensure security of office records, equipment and documents, including classified materials;
• Establish and monitor procedures for record keeping of correspondence and file movements;
• Maintain an up to date filing system in the office;
• Prepare responses to routine correspondence;
• Manage office protocol and etiquette; and
• Perform any other duties as may be assigned by the Supervisor.

Skills and Competence

• Analytical skills;
• Interpersonal;
• Communication skills;
• Creativity and Innovativeness
• Problem solving skills;
• Risk management skills;
• Continuous learning skills